Administrative Assistant

CHOSEN PEDIATRICS CARE; Magnolia (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Opportunity for advancement

Training & development

Vision insurance

Dental insurance

Competitive compensation

Career growth opportunities

Job summary

CHOSEN PEDIATRICS CARE is seeking a motivated Administrative Assistant to support office staff by handling calls, scheduling, and correspondence. You will help ensure information and resources are readily available for team performance.

The ideal candidate is highly organized with excellent written and verbal communication skills, capable of planning meetings, drafting emails, and contributing to reports while maintaining filing systems and office procedures.

Qualifications

• High school diploma or GED required; an associate degree or admin training is preferred.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Proficiency with MS Word, Outlook, and PowerPoint.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters and distribute them appropriately.
• Contribute to company reports.
• Maintain an organized filing system.
• Develop, update, and maintain relevant office procedures.

Skills

Written communication

Verbal communication

Organizational skills

Time management

Phone etiquette

Attention to detail

Education

High school diploma/GED

Administrative training or associate degree

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Benefits:

• Health insurance
• Paid time off
• Opportunity for advancement
• Training & development
• Vision insurance
• Dental insurance

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects
• Experience with eCW EMR would be a plus