Administrative Assistant

Priority Dispatch Corp.; Madison, Northern (MS, KY); On-site; USD 28,000 - 38,000; Full time

Job summary

Priority Dispatch Corp. in Madison, MS is seeking an experienced Administrative Assistant to provide clerical and administrative support to the rental services branch.

You will perform work order data entry, filing, reporting, and track purchase orders while assisting accounts payable processing and routine branch duties. The role requires strong communication, organization, and customer service skills, with 2–3 years of relevant experience and a high school diploma or GED.

Qualifications

• High school diploma or GED required.
• 2–3 years of clerical or administrative experience preferred in an industrial retail environment.
• Articulate and professional telephone communication; strong written and verbal skills.

Responsibilities

• Answer and direct calls; provide basic information and greet visitors.
• Issue, track, and code purchase orders; process accounts payable invoices.
• Receive and code customer payments; prepare daily bank deposits and petty cash.
• Sort and forward mail; coordinate express mail pickups/deliveries.
• Maintain reports, insurance certificates, inventory, and vendor files.
• Order, receive, stock, and distribute office supplies; support travel arrangements.

Skills

Verbal communication

Written communication

Interpersonal skills

Telephone etiquette

Organization

Customer service

Education

High school diploma or GED

Job description

Job DetailsLevel: ExperiencedJob Location: Puckett Rents Madison - Madison, MS 39110Position Type: Full TimeEducation Level: High SchoolJob Shift: DayJob Category: Admin - Clerical

The Administrative Assistant is accountable to provide clerical and administrative support to the rental services branch in the areas of work order data entry/filing/reporting, purchase order tracking, accounts payable processing, and other branch-related clerical activities and tasks. This position reports to the Branch Manager, Rental Services.

• Answer and direct telephone callers to the appropriate party. Provide callers with basic information such as company address, directions to the branch, company fax numbers, company website, and other related information. Greet and direct incoming visitors and customers to the branch.
• Issue, track, and maintain department-related purchase orders. Enter and code accounts payable invoices for approval and payment. Investigate related discrepancies and disputes.
• Receive and code customer accounts receivable payments for processing. Maintain and complete related reports. Prepare and make daily bank deposit. Maintain petty cash account.
• Receive, sort and forward incoming mail to the appropriate party. Prepare outgoing mail. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Support and administer the collection, filing, and further processing of a variety of reports, documents, and recordkeeping items such as insurance certificates for rental equipment, vehicle inventory and tag renewals, highway driver permits, customer credit applications, customer and vendor files.
• Coordinate the ordering, receiving, stocking and distribution of branch office supplies.
• Assist with other related clerical duties such as photocopying, scanning, faxing, filing, and coordinating business travel arrangements for branch employees.
• Maintain a professional and proper personal appearance at all times.

Qualifications

• High school diploma or GED equivalent required.
• Minimum 2 to 3 years relevant experience and/or training, or equivalent combination of education and experience as a receptionist or as an administrative assistant, preferably in an industrial-related retail environment.
• Articulate and professional telephone communication skills.
• Excellent verbal, written, and interpersonal communication skills.
• Refined organizational and customer service skills.
• Ability to work independently in a fast-paced, dynamic, and deadline sensitive environment.