Administrator, Office

simon; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Simon is seeking an Office Manager to support the center management office at SouthPark Mall in Charlotte, NC. This role requires independent planning, prioritization, and strong time management to keep administrative tasks on track and aligned with the General Manager’s directives.

You will oversee AP/AR, leasing administration, fleet and contract documents, payroll for in-house staff, and provide essential support to the management team.

Qualifications

• High school diploma or equivalent; some college preferred.
• 3–5 years of administrative office experience in a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks.
• Accounts Payable and Receivable background using Yardi.
• Proficient in Microsoft Office; Salesforce experience helpful.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support across departments; manage deadlines.
• Handle Accounts Payable/Receivable and budgeting cycles.
• Coordinate leasing program; manage rent and required docs.
• Administer Fleet Management program and related reconciliations.
• Prepare documents and reports; update policies and procedures.
• Support marketing events and collateral when needed.
• Assist with hiring and training of Administrative staff.
• Process weekly payroll for in-house hourly employees in Workday.

Skills

Office management

Supervisory experience

Microsoft Office

Salesforce

Communication

Education

High school diploma

Some college

Tools

Yardi

Job description

Job Location:

SouthPark Mall

Primary Purpose:

This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.

Principal Responsibilities:

• Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
• Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
• Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
• Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
• Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
• If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
• If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
• If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
• Supervisory and coaching skills with the ability to delegate tasks
• Knowledge of administrative procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Accounts Payable and Receivable background using systems such as Yardi
• Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrative initiative