Front Office Assistant

Columbia Forest Products; Klamath Falls (OR); On-site; USD 38,000 - 54,000; Full time

Job summary

Columbia Forest Products in Oregon is seeking an Administrative Assistant to support day-to-day office operations in a manufacturing environment. You will handle front-desk duties, routine communications, mail, packages, and event logistics.

The role requires strong organizational skills, proficiency with Microsoft Office (Outlook, Word, Excel, Teams), and the ability to maintain accurate records while handling confidential information.

Qualifications

• High school diploma or equivalent.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain accurate records and handle confidential information with discretion.
• Experience coordinating events, managing inventory, and working with vendors is preferred.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

Responsibilities

• Answer and direct incoming calls on the main company phone system.
• Route calls and messages via Microsoft Teams.
• Coordinate daily mail pickup, sorting, and distribution.
• Receive, track, and distribute packages.
• Manage office supply inventory and place orders.
• Maintain records and documentation in an organized manner.
• Coordinate and support company events and employee recognition activities.
• Process and track charitable donations and related payments.
• Provide administrative support for employee committees, including scheduling meetings and maintaining records.
• Plan, coordinate, and execute company events and employee activities.
• Purchase supplies, decorations, food, gifts for events.
• Coordinate event logistics and vendor communications.
• Support day-to-day office operations and assist with special projects.

Skills

Microsoft Office

Organizational skills

Time management

Multitasking

Verbal and written communication

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

Job description

Essential Job Duties The following duties are considered essential job functions, meaning they are fundamental to the position and performed with or without reasonable accommodation.

• Answer and direct incoming calls on the main company phone system.


• Use Microsoft teams to route calls and messages to appropriate parties.


• Coordinate daily mail pickup, sorting, and distribution.


• Receive, track, and distribute UPS and other courier packages.


• Manage office supply inventory and place orders for essential items, including paper, pens, toilet paper, paper towels, and other workplace supplies.


• Maintain records, files, and documentation in an organized and accurate manner.


• Coordinate and support company events, celebrations and employee recognition activities


• Process and track charitable donations and related payments.


• Provide administrative support for employee committees, including scheduling meetings, preparing materials, and maintaining records.


• Manage employee committee inventory, including tracking, organizing, ordering, and distributing committee supplies and materials.


• Assist with the planning, coordination, and execution of company events and employee activities.


• Purchase supplies, decorations, food, gifts, and other materials needed for company events and programs.


• Coordinate event logistics, vendor communications, and on-site support to ensure successful events.


• Support day-to-day office operations and assist with special projects as assigned.

Physical Demands

• Regularly sit, stand, walk, bend, and reach throughout the workday.


• Frequently use a computer, telephone, copier, and other standard office equipment.


• Lift, carry, and move office supplies, packages, event materials, and inventory weighing up to 25 pounds.


• Occasionally assist with setup, organization, and cleanup for meetings, employee events, and company functions.


• Travel throughout the facility to distribute mail, packages, and supplies.

Qualification and Educational Requirements

• High school diploma or equivalent required.


• One to three years of administrative, office support, receptionist, or customer service experience preferred.


• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.


• Strong organizational, time management, and multitasking skills.


• Excellent verbal and written communication skills.


• Ability to maintain accurate records and handle confidential information with discretion.


• Experience coordinating events, managing inventory, and working with vendors is preferred.


• Strong attention to detail and commitment to customer service.


• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Work Schedule / Availability

• Monday – Friday 8:00AM – 4:30PM


• Office/Manufacturing: This role primarily operates in an office setting with moderate exposure to noise, fumes, and varying temperatures while on the plant floor.

Travel Required

No .

Basic computer literacy

Advanced

Intermediate

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Experience

1-3 years:

Office Administration

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.