Administrative Assistant

alamogroupexternal; Louisiana (MO); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance (Day 1)

First Shift

Profit Sharing

Uniforms Provided

Safe Facility

Comprehensive Benefits

401K Matching

Paid Holidays

Sick Time

Vacation

Gym Reimbursement

Life Insurance

STD/LTD

Educational Assistance

Dependent Scholarships

Job summary

Super Products LLC, an Alamo Group Company, seeks an Administrative Assistant at its Geismar, LA facility to support rental, service, parts and sales operations. The role handles accounts payable/receivable, maintains databases, and generates reports for the regional office.

We require a high school diploma and at least five years of administrative/clerical experience; proficiency in Word, Excel, PowerPoint, Outlook, and QuickBooks; and strong communication and organizational skills to ensure

Qualifications

• Excellent communication and interpersonal skills.
• Strong business writing abilities for formal correspondence.
• Very organized with the ability to multi-task.
• Self-motivated with accountability and reliability.
• Discretion with confidential information and data.
• Proficient in Word, Excel, PowerPoint, QuickBooks, Outlook; strong keyboarding skills.

Responsibilities

• Maintain rental and accounting software and records.
• Prepare and distribute reports on schedule.
• Manage customer files and rental agreements and insurance documents.
• Process IFTA data and GPS monitoring information.
• Maintain inventory of promotional materials.
• Generate invoices and perform collections as needed.
• Handle local accounts payable and assist in parts sales as required.
• Occasional after-hours or weekend work during peak periods.

Skills

Communication

Business Writing

Organization

Multitasking

Confidentiality

Microsoft Office

QuickBooks

Outlook

PowerPoint

Keyboarding

Education

High School diploma or GED

Tools

Word

Excel

PowerPoint

QuickBooks

Outlook

Job description

Super Products is currently accepting applications to fill the position of Administrative Assistant at its facility in Geismar, LA.

Super Products Offers:

• Day 1 Medical, Dental and Vision Insurance
• 1st Shift Hours
• Profit Share
• Company provided uniforms
• New, clean, safe facility
• Growing, successful company
• Plus a full, comprehensive benefit package including:
• Matching 401K
• Paid Holidays, Sick Time and Vacation
• Gym membership reimbursement
• Company paid life insurance, STD and LTD
• Educational assistance and dependent scholarship programs
• And more!

Join the Super Team!

Super Products LLC, an Alamo Group Company, is a growing manufacturing company with a new headquarters in Mukwonago, WI and nationwide rental store facilities. We have been designing and manufacturing high quality vacuum truck equipment since 1972 that include the most innovative features available in the market.

Safety is our top priority. We pride ourselves on creating a safe and healthy work environment where our employees can grow and prosper throughout their careers. We offer competitive wages and a customizable benefits package that begins after just 30 days of employment. Take the next step in your career and join a winning team!

In addition to providing various administrative and clerical support for the Regional Office, the primary function of this position is to support the rental, service, parts and sales operations of the Regional Office. Accounts payables, accounts receivables, maintaining accurate database information, creating and distributing reports, customer correspondence and managing the storage and retrieval of information.

Essential Functions of the Job

• Maintain the rental and accounting software
• Compile and distribute reports per schedule
• Manage the customer files including the responsibility of distributing rental agreements, all required documents and insurance requirements
• Collect and distribute IFTA reporting data including GPS monitoring
• Maintain inventory of promotional and printed form materials
• Generate and distribute invoices per rental schedule and conduct collection calls as required
• Local accounts payables
• Assist in and conduct parts sales on an as-needed basis
• Rotational, after hours, or weekend work may be required during peak seasonal demands

Knowledge, Skills, and Abilities (KSA's)

• Excellent communication and interpersonal skills. Must present a pleasant and professional demeanor at all times
• Strong business writing skills including the formatting of various types of correspondence
• Must be very organized and possess the ability to multi-task
• Self-motivated shows complete accountability is timely in all assignments
• Establishes credibility and trust easily, respects confidentiality and ethical standards; both internal and external with customer data and communications
• Very proficient with Word, Excel, Powerpoint, QuickBooks, Outlook, and keyboarding skills
• Proficient in the operation of basic office machines, copiers, scanners, UPS and FedEx methods

Education and Experience

• High School diploma or GED equivalent
• Minimum five (5) years, verifiable, administrative/clerical experience
• Prefer experience in a service based business environment

We are proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.