Administrative Assistant

Alamo Group; Louisiana (MO); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Day 1 Benefits

First Shift

Profit Sharing

Uniforms provided

Gym membership reimbursement

401K matching

Job summary

Super Products LLC is seeking an Administrative Assistant for its Geismar, LA facility. This role supports rental, service, parts and sales operations and involves handling accounting tasks, reporting, and data management.

Office software proficiency (Word, Excel, PowerPoint, Outlook) and QuickBooks experience are essential. The position offers a 1st shift, comprehensive benefits, and a growing, family-friendly environment.

Qualifications

• Excellent communication and interpersonal skills.
• Strong business writing and formatting of various correspondence.
• Very organized with the ability to multi-task.
• Self-motivated with accountability in all assignments.
• Respects confidentiality and handles customer data ethically.

Responsibilities

• Maintain the rental and accounting software.
• Compile and distribute reports per schedule.
• Manage the customer files including rental agreements and required documents.
• Collect and distribute IFTA reporting data including GPS monitoring.
• Maintain inventory of promotional materials.
• Generate and distribute invoices and conduct collection calls.
• Local accounts payables.
• Assist in and conduct parts sales as needed.
• Rotational, after hours, or weekend work may be required during peak season.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

QuickBooks

Data entry

Customer service

Education

High School diploma or GED equivalent

Minimum five years verifiable administrative/clerical experience

Experience in a service-based environment (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

QuickBooks

Job description

Super Products LLC, an Alamo Group Company, is a growing manufacturing company with anew headquarters in Mukwonago, WI and nationwide rental store facilities. We have been designing and manufacturing high quality vacuum truck equipment since 1972 that include the most innovative features available in the market.

Safety is our top priority. We pride ourselves on creating a safe and healthy work environment where our employees can grow and prosper throughout their careers. We offer competitive wages and a customizable benefits package that begins after just 30 days of employment. Take the next step in your career and join a winning team!

In addition to providing various administrative and clerical support for the Regional Office, the primary function of this position is to support the rental, service, parts and sales operations of the Regional Office. Accounts payables, accounts receivables, maintaining accurate database information, creating and distributing reports, customer correspondence and managing the storage and retrieval of information.

Essential Functions of the Job

• Maintain the rental and accounting software
• Compile and distribute reports per schedule
• Manage the customer files including the responsibility of distributing rental agreements, all required documents and insurance requirements
• Collect and distribute IFTA reporting data including GPS monitoring
• Maintain inventory of promotional and printed form materials
• Generate and distribute invoices per rental schedule and conduct collection calls as required
• Local accounts payables
• Assist in and conduct parts sales on an as-needed basis
• Rotational, after hours, or weekend work may be required during peak seasonal demands

Knowledge, Skills, and Abilities (KSA's)

• Excellent communication and interpersonal skills. Must present a pleasant and professional demeanor at all times
• Strong business writing skills including the formatting of various types of correspondence
• Must be very organized and possess the ability to multi-task
• Self-motivated shows complete accountability is timely in all assignments
• Establishes credibility and trust easily, respects confidentiality and ethical standards; both internal and external with customer data and communications
• Very proficient with Word, Excel, Powerpoint, QuickBooks, Outlook, and keyboarding skills
• Proficient in the operation of basic office machines, copiers, scanners, UPS and FedEx methods

Education and Experience

• High School diploma or GED equivalent
• Minimum five (5) years, verifiable, administrative/clerical experience
• Prefer experience in a service based business environment

We are proud to be an Equal Employment Opportunity, Afformative Action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Overview

Super Products is currently accepting applications to fill the position of Administrative Assistant at its facility in Geismar, LA.

Super Products Offers:

• Day 1 Medical, Dental and Vision Insurance
• 1 st Shift Hours
• Profit Share
• Company provided uniforms
• New, clean, safe facility
• Growing, successful company
• Plus a full, comprehensive benefit package including:
• Matching 401K
• Paid Holidays, Sick Time and Vacation
• Gym membership reimbursement
• Company paid life insurance, STD and LTD
• Educational assistance and dependent scholarship programs

EOE Minorities/Females/Protected Veterans/Disabled. Drug-Free Workplace

Alamo Group is proud to be an Equal Employment Opportunity, Afformative Action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing (where permitted by law).

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email [e-mail] .