Administrative Assistant

Talentify; Geismar (LA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical benefits (Day 1)

First shift hours

Profit sharing

Uniforms provided

New, safe facility

401(k) matching

Paid holidays and vacation

Gym membership reimbursement

Life insurance, STD/LTD

Educational assistance

Dependent scholarships

Job summary

Super Products LLC is seeking an Administrative Assistant to support the Regional Office in Geismar, LA. The role includes handling accounts payable/receivable, maintaining databases, preparing reports, and coordinating rental, service, parts, and sales operations.

A strong emphasis on organization, communication, and confidentiality is required. The position requires a High School diploma or GED and at least five years of administrative experience, with preference for service-based business

Qualifications

• Must have excellent communication and professional demeanor.
• Strong business writing and correspondence formatting.
• Highly organized with ability to multi-task.
• Self-motivated with accountability.
• Maintains confidentiality of customer data.

Responsibilities

• Support rental, service, parts, and sales operations in regional office.
• Process accounts payable/receivable and maintain records.
• Prepare and distribute reports and maintain databases.
• Handle customer correspondence and document management.
• Manage invoices and conduct collection calls as required.
• Oversee inventory of promotional materials and printed forms.

Skills

Communication

Business writing

Organizational skills

Multitasking

Confidentiality

MS Office Proficiency

QuickBooks

Office equipment

Education

High School diploma or GED

5+ years administrative/clerical experience

Service industry experience

Tools

Word

Excel

PowerPoint

QuickBooks

Outlook

Job description

Description

Super Products is currently accepting applications to fill the position of Administrative Assistant at its facility in Geismar, LA.

Super Products Offers:

• Day 1 Medical, Dental and Vision Insurance
• 1st Shift Hours
• Profit Share
• Company provided uniforms
• New, clean, safe facility
• Growing, successful company
• Plus a full, comprehensive benefit package including:
• Matching 401K
• Paid Holidays, Sick Time and Vacation
• Gym membership reimbursement
• Company paid life insurance, STD and LTD
• Educational assistance and dependent scholarship programs
• And more!

Join the Super Team!

Super Products LLC, an Alamo Group Company, is a growing manufacturing company with a new headquarters in Mukwonago, WI and nationwide rental store facilities. We have been designing and manufacturing high quality vacuum truck equipment since 1972 that include the most innovative features available in the market.

Safety is our top priority. We pride ourselves on creating a safe and healthy work environment where our employees can grow and prosper throughout their careers. We offer competitive wages and a customizable benefits package that begins after just 30 days of employment. Take the next step in your career and join a winning team!

In addition to providing various administrative and clerical support for the Regional Office, the primary function of this position is to support the rental, service, parts and sales operations of the Regional Office. Accounts payables, accounts receivables, maintaining accurate database information, creating and distributing reports, customer correspondence and managing the storage and retrieval of information.

Essential Functions of the Job

• Maintain the rental and accounting software
• Compile and distribute reports per schedule
• Manage the customer files including the responsibility of distributing rental agreements, all required documents and insurance requirements
• Collect and distribute IFTA reporting data including GPS monitoring
• Maintain inventory of promotional and printed form materials
• Generate and distribute invoices per rental schedule and conduct collection calls as required
• Local accounts payables
• Assist in and conduct parts sales on an as-needed basis
• Rotational, after hours, or weekend work may be required during peak seasonal demands

Knowledge, Skills, and Abilities (KSA's)

• Excellent communication and interpersonal skills. Must present a pleasant and professional demeanor at all times
• Strong business writing skills including the formatting of various types of correspondence
• Must be very organized and possess the ability to multi-task
• Self-motivated shows complete accountability is timely in all assignments
• Establishes credibility and trust easily, respects confidentiality and ethical standards; both internal and external with customer data and communications
• Very proficient with Word, Excel, Powerpoint, QuickBooks, Outlook, and keyboarding skills
• Proficient in the operation of basic office machines, copiers, scanners, UPS and FedEx methods

Education and Experience

• High School diploma or GED equivalent
• Minimum five (5) years, verifiable, administrative/clerical experience
• Prefer experience in a service based business environment

We are proud to be an Equal Employment Opportunity, affirmative action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.