Administrative Assistant

Howard Management Group Inc; Los Angeles (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Career Growth Opportunities

Job summary

A property management company in Los Angeles is seeking a motivated Front Desk Administrative Assistant. The role involves answering calls, scheduling appointments, and maintaining the office. Ideal candidates will have at least 1 year of administrative experience, excellent communication skills, and proficiency in Microsoft Office tools. Opportunities for career growth and a positive team culture are highlighted. Bilingual candidates are encouraged to apply.

Qualifications

• 1+ years experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Highly organized with excellent time management skills.

Responsibilities

• Answer incoming phone calls and route them correctly.
• Schedule appointments and maintain calendar.
• Organize and manage incoming mail.

Skills

Excellent communication skills

Organizational skills

Time management

Bilingual (Spanish-speaking)

Education

High school diploma/GED

Associate's degree or administrative training

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Standard office equipment

Job description

About Howard Management

Howard Management, a 25+ year old company whose purpose is to allow property owners to pursue their passions as we specialize in simplifying the process of managing their rental properties, invites you to apply for our open position as a Front Desk Administrative Assistant.

Our clients are owners that seek full turnkey management in the greater SoCal who values our ethics, trust worthiness and quality of workmanship. If you have experience working with this type of client, or want that experience, this role is a great fit.

Are you, humbly confident, loves to do the right thing, have no entitlement, is fair, has no drama, and shows gratitude? Then you would love it here.

Job Summary

We are seeking a motivated and efficient Front Desk Administrative Assistant to join our thriving property management company. In this role, you will be responsible for answering and redirecting incoming calls, walk-ins & email, as well as handling incoming & outgoing mail. You will also be working with our Maintenance Manager & our Maintenance Department on various projects. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Spanish-speaking is a plus.

Benefits/Perks

Career Growth Opportunities

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Write emails, memos, and letters and distribute them appropriately
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures
• Receive, organize and open mail
• Perform data entry tasks

Qualifications

• High school diploma/GED required; Associate’s degree or administrative training is preferred
• 1+ years experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Leadership and Team Culture

• Gives clear directions
• Makes sure you have the necessary tools
• Acts with the greater good in mind
• Delegates appropriately
• Takes time to truly understand your role and how you can help the company
• Makes their expectations clear
• Communicates wellHas effective meetings
• Meets one-on-one with you quarterly or more, if needed
• Rewards, recognizes your performance