Administrative Assistant

Electrical Construction Company; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative environment

Job summary

Comet Electric in Los Angeles is seeking an Administrative Assistant to support the Accounting department and Front Desk operations. You will keep day-to-day office functions running smoothly, perform data entry in Excel, scan and file documents in ShareFile, and help coordinate communications across teams.

The ideal candidate has 2–3 years of admin experience, a high school diploma, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• 2–3 years administrative support experience.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Basic understanding of accounting processes is a plus.

Responsibilities

• Perform basic data entry in Excel to support the accounting team.
• Scan documents and file PDF copies in ShareFile.
• Maintain organized and accurate filing systems for physical and digital documents.
• Answer and route incoming calls in a courteous and professional manner.
• Greet and assist walk‑in visitors, directing them as needed.
• Perform routine shredding of confidential or outdated documents.
• Prepare and assemble job file folders, including labeling and organizing contents.
• Monitor and restock office supplies to ensure efficient daily operations.
• Restock kitchen supplies daily to maintain a clean and fully stocked break area.
• Assist with a variety of administrative tasks and special projects as assigned.

Skills

Organizational skills

Time management

Attention to detail

MS Office proficiency

Excel proficiency

Communication skills

Discretion with confidential info

Education

High school diploma or equivalent

Tools

ShareFile

Office phone systems

Scanners

Job description

Job Description The Administrative Assistant will provide essential support to both the Accounting department and Front Desk operations. This role is responsible for ensuring smooth day‑to‑day office functions, assisting with accounting‑related tasks, and maintaining effective communication across departments. The ideal candidate is organized, dependable, and comfortable managing a variety of administrative responsibilities in a fast‑paced environment.

Job Knowledge, Skills, and Abilities

• High school diploma or equivalent required.
• 2–3 years of administrative support experience, preferably in an office or accounting environment.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Basic understanding of accounting processes and terminology is a plus.

Skills and Abilities

• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• High level of attention to detail and accuracy in data entry and document handling.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to learn and utilize office systems and software (e.g., ShareFile, office phone systems, scanners).
• Excellent verbal and written communication skills.
• Strong interpersonal skills, with the ability to interact professionally with staff, vendors, and visitors.
• Ability to manage confidential information with discretion and professionalism.
• Dependable, proactive, and capable of working both independently and collaboratively.
• Flexible and adaptable to shifting priorities and multiple tasks.
• Strong problem‑solving skills with the ability to follow through on assignments.

Essential Functions

• Perform basic data entry in Excel to support the accounting team.
• Scan documents and file PDF copies in ShareFile.
• Maintain organized and accurate filing systems for physical and digital documents.
• Answer and route incoming calls in a courteous and professional manner.
• Greet and assist walk‑in visitors, directing them as needed.
• Perform routine shredding of confidential or outdated documents.
• Prepare and assemble job file folders, including labeling and organizing contents.
• Monitor and restock office supplies to ensure efficient daily operations.
• Restock kitchen supplies daily to maintain a clean and fully stocked break area.
• Assist with a variety of administrative tasks and special projects as assigned.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

Equal Employment Opportunity Statement

Comet Electric complies with all applicable laws and regulations regarding equal employment opportunities and affirmative action. We actively encourage candidates from diverse backgrounds to apply for this position.

Company Description

Founded in 1976, Comet Electric has maintained a commitment to providing our clientele with the highest level of service through creative and innovative solutions, timely project completion and building long term industry partnerships in today’s challenging and intricate construction industry.