Administrative Assistant

firstchoicechc; Lillington (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

First Choice Community Health Centers in Lillington, NC is seeking an administrative assistant to support daily office operations. The ideal candidate is high-energy with excellent organizational skills and attention to detail, able to communicate effectively in writing and verbally.

Responsibilities include handling calls and emails, coordinating scheduling, organizing resources, greeting visitors, communicating policies, and assisting executives with travel and expenses.

Qualifications

• High school diploma required.
• 3-5 years experience as admin assistant/secretary/receptionist.
• Strong organizational, communication, and time-management skills.
• Ability to work in a fast-paced environment.
• Proficiency with office equipment.
• Typing speed of at least 60 WPM.

Responsibilities

• Answer phone calls and general email inquiries and route to the appropriate internal parties.
• Coordinate scheduling and set up meetings based on cross-functional availability.
• Organize files and office supplies and keep resources accessible.
• Greet visitors and act as point of contact for office guests.
• Communicate policies and procedures and alert employees to new rules.
• Assist executives with travel bookings and expense reports.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Positive attitude

Resourcefulness

Creativity

Problem solving

Education

High school diploma

Tools

Microsoft Office

Excel

PowerPoint

Job description

First Choice Community Health Centers is looking for an administrative assistant to join our team in our Lillington office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 3-5 years experience as an administrative assistant, secretary or receptionist required
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Ability to type a minimum of 60 WPM
• Ability to take accurate minutes for several meetings with attention to detail required