Dynamic Administrative Assistant – Office & Exec Support

FIRST CHOICE COMMUNITY HEALTH CENTERS INC; Lillington (NC); On-site; USD 32,000 - 46,000; Full time

Job summary

First Choice Community Health Centers is seeking an administrative assistant to support the daily operations at the Lillington office. The role requires strong organizational and communication skills and the ability to manage multiple tasks with attention to detail.

The ideal candidate has 3–5 years in an administrative or related role, proficiency with Microsoft Office, and the capacity to coordinate scheduling, take minutes, and assist executives as needed.

Qualifications

• High school diploma.
• 3-5 years experience as an administrative assistant, secretary or receptionist required.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skill set.
• Familiarity with office equipment (i.e., printers, fax machines, projectors).
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint).
• Ability to type a minimum of 60 WPM.
• Ability to take accurate minutes for several meetings with attention to detail required.

Responsibilities

• Field inbound communications – Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling – Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources – Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors – Act as point person for office guests.
• Communicate policies and procedures – Alert employees of new processes, rules, and regulations.
• Facilitate executive-level operations – Book travel, submit expense reports and send communications for high-level staff as needed.

Skills

High energy

Organizational skills

Communication

Time-management

Attention to detail

Problem-solving

Minute taking

Education

High school diploma

Tools

MS Excel

PowerPoint

Job description

First Choice Community Health Centers is seeking an administrative assistant to support the daily operations at the Lillington office. The role requires strong organizational and communication skills and the ability to manage multiple tasks with attention to detail.

The ideal candidate has 3–5 years in an administrative or related role, proficiency with Microsoft Office, and the capacity to coordinate scheduling, take minutes, and assist executives as needed.