Administrative Assistant

Amteck, LLC; Lexington (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Amteck, LLC is seeking an Administrative Assistant to support the local office and Intel construction site activities. The role balances payroll entry with accurate data entry to reflect job costs and work packages, while coordinating safety training for incoming workers.

The position rotates between the Intel site and the office, handling chores such as spreadsheet updates, mail processing, and greeting guests at reception.

Qualifications

• Strong computer skills and ability to manage payroll and time data.
• Ability to update spreadsheets and project folders accurately.
• Excellent communication and organizational abilities.
• Customer service mindset with relationship-building skills.

Responsibilities

• Assist Superintendent with site orientation for new employees.
• Maintain documentation for employees on the Intel job site.
• Coordinate training for incoming employees with Recruiting and site teams.
• Handle time entry for employees and prepare weekly time sheets.
• Generate payroll reports and upload documents to Box Assist with HR coordination.
• Perform general administrative duties as needed.

Skills

Payroll entry

Time entry / time tracking

Customer service

Communication

Organizational skills

Tools

Microsoft Office

Job description

Primary Role

The Administrative Assistant supports the local office as well as site activities at construction projects, primarily the Intel site. They service a vital role in the overall organization and administrative functions of the Amteck teams located in Arizona. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills. This individual will rotate between the Intel site and the office as needed. While in the office, they will sit at the reception desk and greet guests and maintain the phone/Teams line.

Responsibilities

• Assist Superintendent in directing new employees to the site orientation
• maintain any documentation needed for employees on that job site
• Works with the Recruiting, site, and customer team to maintain WWID's on the Intel site, and schedule training for incoming employees
• Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy
• Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code
• upload payroll documents/timesheets/payroll reports to Box Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions
• Assist with other general administrative duties as needed