Administrative Assistant

Troon; Lehigh Acres (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Ibis Landing Golf & Country Club, located in Lehigh Acres, FL, is seeking an Administrative Assistant to support the department manager with a range of secretarial and clerical tasks in a hospitality-focused property associated with Troon.

The role requires an AA degree with 1–2 years of administrative experience, strong MS Word/Excel skills, and the ability to work independently while communicating clearly with staff and the public.

Qualifications

• Associates Degree and 1–2 years of administrative experience, or equivalent.
• Strong computer skills including MS Word and Excel.
• Ability to work independently with little supervision.
• Excellent written and verbal communication skills.

Responsibilities

• Filing, answering phones, taking messages and scheduling meetings.
• Take minutes during meetings and assist with travel arrangements.
• Orient visitors and distribute mail; maintain filing systems and databases.
• Prepare summaries, reports and assist with month-end close and revenue audits.

Skills

Attention to detail

Time management

Written communication

Education

Associate degree (AA)

Tools

Microsoft Word

Excel

Job description

Ibis Landing Golf & Country Club, located in Lehigh Acres, FL, is pleased to announce an excellent career opportunity for an Administrative Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part ofTroon, you’ll contribute to a global leader in golf and community management.

Key Responsibilities of the Administrative Assistant:

• Performs various secretarial duties for the department manager such as filing, answering phones and taking messages, arranging conference calls, scheduling meetings, handling information requests, making travel arrangements and other similar tasks.
• Performs clerical duties including typing, copying, and taking minutes at meetings.
• Orients visitors to the department and/or facility.
• Distributes daily mail and maintains filing system to include databases.
• Answers telephone and assists the general public with information about the department and/or facility.
• Prepares summaries and reports.
• Assists with month end close, review and print reports
• Assists in performing daily revenue audits for revenue generating departments
• Assists in reconciliation of accounts payable, vendor statements, loans and various accounts as needed
• Completes special projects and related duties as assigned by the department manager.
• Develops and maintains current office procedures.
• Trains, coordinates and/or supervises other office or clerical staff.
• Performs other duties as required.

Minimum Qualifications for the Administrative Assistant:

• Associates Degree (AA); and one to two years of administrative experience; or equivalent combination of education and experience.

Other Qualifications:

• Regular and reliable attendance.
• Intermediate to advanced computer skills including, but not limited to, use of Microsoft Word and Excel strongly preferred.
• Ability to work independently with little or no supervision.
• Ability to communicate verbally and in writing. Ability to compose letters and to facilitate phone calls and general inquiries sensibly.

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities.With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality.Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous,Troon offers professionals the opportunity to grow and succeed within a globally respected organization.Learn more atwww.troon.com.