Administrative Assistant

Morris Packaging, LLC; Lebanon (KY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

Morris Packaging, LLC is seeking an Administrative Assistant to provide professional office support and ensure efficient operations. The role involves handling confidential correspondence, supporting managers and staff, and coordinating meetings in a climate controlled facility.

The position requires strong MS Office skills, at least 3 years of administrative experience, and excellent organizational and communication abilities.

Qualifications

• Must read and write English.
• High school degree or equivalent.
• 3+ years of administrative experience.
• Strong computer skills in Microsoft Office Suite (Excel, Word, Outlook) and comfort with database usage and management.
• Ability to stay organized and pay attention to detail.
• Ability to react quickly to changing priorities in a fast-paced environment.
• Effective communication via email, phone, and in person.
• Diligent follow through.

Responsibilities

• Maintain, sort, and distribute correspondence with confidentiality.
• Provide professional support to managers, employees, and visitors.
• Answer and route phone calls to the correct person.
• Organize and schedule meetings and appointments.
• Maintain contact lists and filing systems.
• Prepare regularly scheduled reports and meeting minutes.
• Manage office supply inventory and order supplies as needed.
• Ensure operation and maintenance of office equipment.

Skills

Administrative support

Communication

Attention to detail

Time management

Diligence

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Database management

Job description

Morris Packaging is a manufacturer of sustainable, flexible packaging products such as bags, pouches, and rollstock. Morris Packaging provides end-to-end packaging solutions, including design, printing, warehousing, and logistics support.

By joining the Morris Packaging team, you will become part of one of the most exciting teams in the packaging industry. If you are looking for a great career that provides job satisfaction and professional advancement with a company that values YOU, join our team today!

The position is an 8-hour shift, Monday through Friday, working in our state of the art, climate controlled facility, with the opportunity for voluntary overtime and, at times, may require overtime beyond the normal workday.

Morris Packaging offers a comprehensive benefits package to provide the protection you need today and in the future. Benefits may include but are subject to change: time off plans, medical coverages, bonus programs, disability coverages, company paid & voluntary life insurance, 401K plans with company match, & HSA contributions (when applicable).

Position Summary:

The Administrative Assistant position provides professional support to ensure efficient operations of the office to ensure that all interactions between the organization and others are positive and productive.

Essential Functions:

• Maintain, sort, and distribute correspondence in a sensitive and confidential manner.
• Provide support to managers, employees, and visitors professionally and efficiently.
• Answer and distribute phone calls to the appropriate individual.
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports and meeting minutes.
• Develop and maintain filing systems.
• Maintain office supply inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Provide information and support to visitors by answering questions and requests.
• Ensure operation of office equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Communication.
• Critical Evaluation.
• Ethical Practice.
• Teamwork.
• Discretion and Judgement.
• Telephone Skills.
• Attention to Detail.

Work Environment:

While performing this job's duties, the employee will be mainly in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands:

The physical demands here are representative of those that must be met by the employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen, perform tasks requiring manual dexterity, sit for extended periods of time, and lift 20-40 pounds of office supplies. Repetitive motion using wrists, hands, fingers, with the ability to feel and reach with hands and arms will also be required.

• Continuous (6 or more hours per day) working at a computer terminal.
• Continuous (6 or more hours per day) talking and repetitive motion, hand/wrist movement.
• Frequent (1 to 3 hours per day) standing and walking.
• Good eyesight and normal hearing.
• Ability to move and lift objects, up to 40 lbs.

Position Type/Expected Hours of Work:

This is a full-time position. Typically work standard business days and hours. Flexible to attend meetings or important functions that may occur during off hours and weekends to meet organizational initiatives.

Travel:

Should not be required.

Required Education and Experience:

• Ability to read and write English.
• High school degree or equivalent.
• 3 or more years of administrative experience.
• Strong computer skills in using Microsoft Office Suite (Excel, Word, Outlook) and comfort with database usage and management.
• Ability to stay organized and pay attention to detail.
• Ability to react quickly to changing priorities in a fast-paced work environment.
• Effective communication skills via email, phone, and in person.
• Diligent follow through.

Licenses and Certifications:

None.

Supervisory Responsibility:

This position has no supervisory responsibilities.

AAP/EEO Statement:

Morris Packaging, LLC. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Other Duties:

All employees must comply with all company policies including but not limited to those outlined in the Employee Handbook, Safety Manual, and Safe Quality Foods documents. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time, with or without notice.