Administrative Assistant

Nevada State High School; Las Vegas (NV); Hybrid; USD 23,000 - 32,000; Part time

Job summary

Nevada State High School (NSHS) is seeking an Administrative Assistant to support the Support Services Department in Las Vegas. The role involves filing, calendaring, data processing, and coordinating communication with counselors and staff.

The ideal candidate will have a high school diploma (associate degree preferred), proficiency with Google Sheets and Excel, and the ability to maintain accuracy, timeliness, and confidentiality in a fast-paced environment.

Qualifications

• High school diploma required; associate degree preferred.
• Proficiency with Google Workspace apps (Sheets/Docs/Drive).
• Experience with data processing and record-keeping.
• Able to pass federal and state background checks.

Responsibilities

• Support the Support Services Department with filing, calendaring, and document prep.
• Process basic file imports/exports in Google Sheets and Excel.
• Coordinate project schedules, deadlines, and communications.
• Schedule appointments and handle department communications.

Skills

Scheduling

Record-keeping

Communication

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Google Sheets

Excel

Google Workspace

Job description

Job Details

Job Location: Las Vegas, NV 89123

Salary Range: $20.00 Hourly

Position Summary

Under the direction of the Support Services Director, the Administrative Assistant will provide support within the specific functions of Assisting the Support Services Department, Processing Data, Project Support, Scheduling Appointments, and Coordinating Communication. Other duties, tasks, and support will be assigned. This position requires someone with a high degree of accuracy, timeliness, and production across the primary functions above.

Essential Functions

• Assisting the Support Services Department: Providing support to the Special Education Instructional Facilitator, counselors, and math interventionist on tasks like filing, calendaring, record-keeping, and preparing documents.
• Processing Data: Processing basic file imports and exports using Google Sheets and Excel files; assisting with student information management in the Learning Management System.
• Project Support: Provides administrative and operational support to assigned projects by coordinating schedules, tracking deadlines, preparing documentation, and facilitating communication among team members and stakeholders. Assists with meeting logistics, maintains project files and records, and supports project managers to ensure tasks are completed accurately, on time, and in alignment with organizational goals.
• Scheduling Appointments: Coordinating the schedules of multiple stakeholders and setting/confirming appointments via phone and digital platforms.
• Coordinating Communication: Supporting the department with phone calls, email, digital messaging, visitors, etc.
• Duties, Tasks and Supports: Adhering to NSHS mission and core values; Following documented NSHS core processes; Utilizing and adhering to the NSHS escalation list; and providing for the overall general support of the organization.

About Us

Nevada State High School (NSHS) is a public charter school network with a mission to support 11th and 12th grade students in an early college environment and developing them personally, academically, and socially for future success. NSHS hosts eight (8) campuses in the greater Las Vegas metropolitan area, one (1) campus in the greater Reno metropolitan area, and one (1) Central Service Office in Las Vegas, serving approximately 900 students statewide and employing approximately 35 full-time staff. Students take real college classes on real college campuses with the College of Southern Nevada, Great Basin College, Truckee Meadows Community College, and other Nevada System of Higher Education institutions. Students participate in coursework at NSHS campuses and other off-site locations to support their transition to college and future careers.

Mission: To support students in a college environment with personal, academic, and social skills.

Vision: Every Student College Ready.

The networks’ Core Values are embedded throughout the organization and are followed by both students and staff. The NSHS Core Values are:

1. Own It (We take responsibility for our actions)
2. Uphold Our Proven Process (We maintain the integrity and expectations of the NSHS program)
3. Continually Improve (We are motivated to improve ourselves and others)

NSHS uses the Entrepreneurial Operating System© (EOS) as the framework for developing its vision, mission, long-range targets, and short-range targets and for managing the meeting pulse within departments, supervision, and data reporting, etc.

Qualifications

• Work a maximum of 20 hours weekly from Monday through Friday at the Central Services Office (or assigned locations).
• A high school diploma is required. An Associate’s degree is preferred.
• Proficiency in the Google Workspace suite.
• Must be eligible to pass federal and state background checks, including fingerprinting.