Senior Accounting Assistant - Accounts Payable

The Chronicle Of Higher Education, Inc.; Las Vegas (NV); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

PERS retirement plan

Vacation & sick leave

11 paid holidays

Educational benefits

Health insurance

Job summary

The Chronicle of Higher Education, Inc. is seeking a Senior Accounting Assistant - Accounts Payable to join the Finance Division on the North Las Vegas campus. You will process supplier invoices, verify tax information, and maintain accounting records while ensuring accuracy and compliance.

The role supports with general office duties, assists with special projects, and may require occasional flexible hours. Strong attention to detail and ability to work in a team are essential.

Qualifications

• Three or more years of AP experience.
• High school diploma or equivalent.
• Experience with vendor invoices and tax verification.
• Ability to work independently and in a team.

Responsibilities

• Process supplier invoices and credit memos accurately and timely.
• Review and reconcile accounts payable documents.
• Create settlement runs and print checks.
• Maintain IRS registration for tax verification duties.
• Assist with departmental training and provide staff guidance.
• Maintain accounting records and reports.

Skills

Interpret accounting rules

Clerical accounting

Prioritize & organize

Remote work capable

Data recording & reporting

Bookkeeping for contracts & grants

Data compilation & reporting

Explain policies & procedures

Account reconciliation

Education

High school diploma or equivalent

Tools

Automated accounting systems

Job description

Senior Accounting Assistant - Accounts Payable

Job Description

This position is within the Finance Division and is currently located on the North Las Vegas (NLV) campus. Under general supervision, the position performs technical accounting and administrative support functions within the Accounts Payable Office, supporting the accurate and timely processing of financial transactions and related accounting activities. The position also provides general office support and assists with special projects as assigned.

CORE RESPONSIBILITIES

Under direct supervision, responsibilities may include, but are not limited to, the following:

• Process supplier invoices and credit memos accurately and in a timely manner.
• Review, verify, reconcile, and process accounts payable documents.
• Create settlement runs and print checks.
• Ensure compliance with established policies and procedures.
• Verify supplier banking information and tax information through the IRS website.
• Maintain IRS registration required to perform tax verification duties.
• Provide technical guidance and assistance to staff.
• Prepare, review, and maintain accounting records and reports.
• Follow Finance Division General Office Directives.
• Participate in department and campus-wide training and development.
• Perform general office duties, answering phone calls and responding to visitors at the door, processing mail, filing documents, copying and scanning and entering data, to ensure normal business flow in the Controller's Office, and undertake special tasks as assigned.
• Maintain reliable and consistent attendance.
• Interpret and explain regulations, policies, procedures, and guidelines.
• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Ability to interpret and apply rules, regulations, policies, and procedures associated with accounting methods.
• Knowledge of clerical accounting principles, practices, and techniques.
• Ability to prioritize and organize work.
• Ability to work effectively in a remote work environment, if needed.
• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.
• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

MINIMUM QUALIFICATIONS

• Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

PREFERRED QUALIFICATIONS

• Six (6) months or more of full-time accounts payable experience.
• OR one (1) year of experience as an Accounting Assistant II in Nevada State service, which included clerical accounting duties as described above.
• OR an equivalent combination of education and experience as described above.
• Experience setting up computer spreadsheets to record, track, organize, and report data.
• Experience researching and interpreting financial data to prepare reports and respond to budget- and accounting-related inquiries.
• Experience reconciling supplier accounts.

WORK SCHEDULE AND EXPECTATIONS

• Monday - Friday, 8:00 AM to 5:00 PM (PT).
• This position may be eligible for a flexible work schedule.
• Travel between campus locations and training/meeting facilities may be required. The employee will be reimbursed based on CSN's Travel Policy and Procedures.
• Some extended hours may be required during peak periods.

SALARY

• Grade 27, Step 1: $46,207.44

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt

No

Full-Time Equivalent

100.0%

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.

For more details on this position, please visit our website: My Career atCSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination

Posting Close Date

08/28/2026

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

About Us

The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person's age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.