Administrative Assistant IV - Academic Success

Nevada System of Higher Education; Charleston (SC); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (PERS)

Vacation and sick leave

Paid holidays

Tuition discounts

Job summary

College of Southern Nevada is seeking an Administrative Support professional to assist the AVP of Academic Success. You will handle scheduling, communications, and budget-related tasks, and support special projects and events.

The role requires strong organizational skills, attention to detail, and the ability to manage confidential information. This is a full-time position with competitive benefits under NSHE guidelines.

Qualifications

• High school diploma or equivalent and four years of progressively responsible relevant work experience including administrative/support duties.
• Or one year of experience as Administrative Assistant III in NSHE; or an equivalent combination of education and experience.

Responsibilities

• Assist and support the AVP of Academic Success in a timely and efficient manner.
• Support the AVP with special projects and events that support the office, subdivision, and college.
• Screen AVP calls/emails, relay messages, prepare meeting agendas, meetings, and other correspondence.
• Assist the AVP with budget development by compiling information to support projected expenditures.
• Serve as a P-Card holder for the unit, completing purchases and reconciling statements.
• Maintain, supply, and discard office equipment; represent the Office of Academic Success at events.
• Monitor and update the AVP’s calendar and alert to potential issues.
• Maintain, update, and track monthly budget reports.
• Research and obtain data as requested.
• Assist professional staff with projects and assignments.
• Compile and summarize information and prepare reports and correspondence.

Skills

Administrative support

Budgeting support

Record keeping

Communication

Meeting coordination

Education

High school diploma or equivalent

Tools

Excel

Job description

Job Description

Based on the volume of applicationsreceivedthis recruitment may close at any time. Applicants are encouraged to apply as soon as possible.** **

Position Summary

• Assist and support the AVP of Academic Success in a timely and efficient manner.
• Effectively support the AVP with special projects and events that support the work and mission of the office, subdivision, and college.
• Ensure effective communication by screening the AVP calls/emails, relay messages, prepare meeting agendas, meetings, and other correspondence.
• Assist the AVP with the budget development by compiling information to support projected expenditures in specific areas, such as wages, operating costs, and travel costs.
• Serve as a P-Card holder for the unit, completing purchases and reconciling statements.
• Properly maintain, supply, and discard office equipment; represent the Office of Academic Success at internal and external events.
• Continually monitor and update the AVP’s calendar, alert AVP to potential issues.
• Maintain, update, and track monthly budget reports.
• Research and obtain data internally and externally as requested.
• Assist professional staff with projects and assignments.
• Compile and summarize information, compose narrative reports, announcements, correspondence, findings of fact and other materials using appropriate grammar, punctuation, spelling and syntax.
• Compile, organize and consolidate financial and statistical data required to assist in the development of the budget of a major work unit; analyze and reconcile numerical data and narrative information; develop spreadsheets to facilitate data analysis; compile cost sheets; prepare reports and budget documents according to specific instructions from the Budget Office.
• Develop and implement effective and efficient record keeping systems and ensure that information is logically organized, appropriately cross referenced, and accessible to users.
• Provide reliable assistance as needed to all areas within Academic Success.
• Properly maintain inventory of supplies and resources for the Office.
• Share job knowledge with coworkers in a positive manner; promote a secure and safe work environment by observing safety practices and reporting any possible safety or security manners to the AVP.
• Be flexible and open to changes in workflow, processes, personnel, and structures.
• Protect and maintain confidentiality.
• Identify professional development activities for self and other staff in the Office.
• Maintain records and track the progress and outcome of legislative proposals, grievances, contracts, personnel and project activities; develop and implement effective and efficient recordkeeping systems and ensure that information is logically organized, appropriately cross-referenced, and accessible to users; ensure confidentiality of sensitive information which is not part of the public record.

Minimum Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Weekly Hours

Monday - Friday 8am-5pm.

Salary Range

Classified Grade 29, Step 1 - $50,153.76

This position is contingentupon ongoing and availablefunding

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

Posting Close Date

09/11/2026

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.