Administrative Assistant

Blue Coral Staffing Corp.; Las Vegas (NV); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus eligibility

Comprehensive benefits

Job summary

Blue Coral Staffing Corp. in Las Vegas, NV is seeking an Operations Administrator / Administrative Assistant to join our team. This on-site, full-time role supports legal, financial, and other internal operations with a focus on accuracy and efficiency.

The ideal candidate will bring strong MS Office skills, experience in professional services, and the ability to manage filings, conflicts checks, data entry, and document workflows in a fast-paced environment.

Qualifications

• Associates degree or higher preferred.
• 4 years of administrative experience in professional services or corporate settings.
• Excellent MS Office proficiency (Word, Excel, Outlook).
• Strong attention to detail and proofreading skills.

Responsibilities

• Handle legal form filings and research for accuracy.
• Assist operations teams in preparing and filing documents.
• Conduct firm-wide conflicts checks.
• Maintain organized files and document workflows.
• Track deadlines and filing schedules.
• Create templates in Word and Excel.
• Leverage AI-assisted tools to improve efficiency.
• Provide admin support to Operations teams and projects.

Skills

Microsoft Office

Data management

Attention to detail

Deadline-driven

Education

Associate degree or higher

Tools

AI-assisted tools

Microsoft Word

Excel

Outlook

Job description

Operations Administrator / Administrative Assistant

• Location: Las Vegas, Nevada area (local candidates only please)


• Schedule: On-site/Full-time Monday through Friday from 8:30am to 5:30pm PST with ability to work extended hours if business calls for it


• Compensation: Non-exempt / Hourly position equaling ~$65,000 to $75,000 plus overtime potential, plus discretionary bonus eligibility and comprehensive benefits


• Prior to hire: background check

Summary: Well-established, growing company seeks a detail-oriented Operations Administrator / Administrative Assistant to join our team in the Las Vegas, NV area. New role based on growth. This full-time position plays a critical role in supporting internal operations professionals who focus on legal, financial, other matters by handling legal form filings, Firm-wide conflict checks, data management/entry, research, etc.. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook) and a working knowledge of AI-assisted tools. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.

Responsibilities – Operations Administrator / Administrative Assistant:

• Legal form filings and proper research to gain knowledge of and understanding how vital accuracy is to the tasks at hand


• Assist operations teams (e.g. legal, financial, other) in preparing, proofreading, and filing documents / applications / etc.


• Conduct, review Firm-wide conflicts checks against related parties


• Maintain organized files and manage document workflows


• Track, calendar deadlines and filing schedules


• Generate, populate templates in Microsoft Word and Excel


• Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency


• Provide administrative support to Operations teams and beyond


• Assist with special projects as needed

Qualifications – Operations Administrator / Administrative Assistant:

• Associates degree or higher preferred


• 4 years’ relevant administrative-focused experience ideal – experience in a professional services environment (law firm, management advisory / consulting firm, similar a plus) – or a corporate setting


• High-level proficiency with Microsoft Office (Word, Outlook, and Excel) required


• Process mindset (ability to improve processes and execute of task)


• Strong attention to detail with a proven behavior of accuracy, proofreading / editing skills, organization skills, planning and data management/entry are key


• Availability for full-time work, Monday–Friday, 8:30 AM–5:30 PM, with flexibility for after-hours work as needed