Administrative Assistant

HOAMCO; Las Vegas (NV); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k matching

Paid time off

Parental leave

Training support

Employee assistance program

Wellness program

Disability insurance

Life insurance

Pet insurance

Job summary

HOAMCO is seeking an on-site Administrative Assistant in Las Vegas to provide dedicated support for a community association. The role emphasizes customer service, organization, and task prioritization in a fast-paced environment, with professional communication to homeowners, board members, and managers.

The ideal candidate will have strong communication skills, critical thinking abilities, and the ability to handle a broad range of administrative duties autonomously.

Qualifications

• Excellent verbal and written communication skills.
• Ability to prioritize workload in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and administrative skills.
• Ability to handle a broad range of duties autonomously.

Responsibilities

• Provide dedicated administrative support to an on-site Las Vegas community.
• Utilize Word, Excel, Outlook, and other software to complete projects.
• Compile Monthly Management Reports and board packets for the manager.
• Address inquiries in person, by phone, and by email while managing projects.
• Deliver exceptional customer service to homeowners and vendors.
• Create professional, polished written communications.
• Conduct weekly site visits to evaluate conditions and identify issues.
• Coordinate with vendors to manage contracts, services, and work orders.
• Assist with special projects and additional duties as assigned.

Skills

Excellent communication

Microsoft Office

Organization

Customer service

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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HOAMCO is seeking a detail-oriented Administrative Assistant to provide dedicated administrative support for an on-site community association in Las Vegas. This position requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.

The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.

This is a full-time position.

Qualifications:

• Excellent verbal and written communication skills
• Ability to prioritize workload and manage tasks in a fast-paced environment
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Strong organizational and administrative skills
• Handle a broad range of administrative duties autonomously
• Critical thinking and problem-solving skills
• Professional demeanor with attention to detail and commitment to accuracy

Duties:

• Provide dedicated administrative support to an on-site Las Vegas community.
• Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
• Utilizing systems and programs to compile Monthly Management Reports, board packets and supporting documentation for the community association manager.
• Address in-person inquiries at the on-site office, telephone calls, and emails while managing ongoing projects and assignments.
• Deliver exceptional customer service to homeowners, board members, and vendors.
• Create and distribute professional, polished written communications.
• Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.
• Coordinate with all community vendors to effectively manage contracts, services, and work orders.
• Assist with special projects and perform additional duties as assigned.

Comprehensive benefits package including medical, dental, and vision

Wellness program

Flexible Spending Accounts

Company-matching 401k contributions

Paid time off for vacation, holidays, medical, and volunteering

Paid parental leave

Training and educational assistance

Support programs, including Employee Assistance Program and Calm Health

Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!