Administrative Assistant

ccmcnet; Arizona; On-site; USD 42,000 - 54,000; Full time

Job summary

HOAMCO is seeking a detail-oriented Administrative Assistant to provide administrative support for Villages at Lynx Creek community. This role requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.

The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service

Qualifications

• Excellent verbal and written communication skills.
• Strong customer service orientation.
• Previous HOA experience a plus.
• Ability to prioritize workload in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and administrative skills.
• Handle a broad range of administrative duties autonomously.
• Critical thinking and problem-solving skills.
• Professional demeanor with attention to detail.

Responsibilities

• Provide administrative support for two dedicated community associations.
• Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
• Utilizing programs to compile Monthly Management Reports, as well as compiling board packets and supporting documentation for community managers.
• Address incoming telephone calls while managing ongoing projects and assignments.
• Deliver exceptional customer service to homeowners, board members, and vendors.
• Create and distribute professional, polished written communications.
• Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.
• Coordinate with landscape team to effectively manage and track work orders.
• Assist with special projects and perform additional duties as assigned.

Skills

Verbal communication

Written communication

Customer service

Organization

Prioritization

Autonomy

Critical thinking

Attention to detail

Professional demeanor

HOA experience

Tools

Microsoft Word

Excel

Outlook

Job description

Administrative Assistant

HOAMCO is seeking a detail-oriented Administrative Assistant to provide administrative support for Villages at Lynx Creek community. This position requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.

The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.

This is a full-time position.

Qualifications:

• Excellent verbal and written communication skills


• Strong customer service orientation


• Previous Homeowners Association (HOA) experience a plus


• Ability to prioritize workload and manage tasks in a fast-paced environment


• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook


• Strong organizational and administrative skills


• Handle a broad range of administrative duties autonomously


• Critical thinking and problem-solving skills


• Professional demeanor with attention to detail and commitment to accuracy

Duties:

• Provide administrative support for two dedicated community associations.


• Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.


• Utilizing programs to compile Monthly Management Reports, as well as compiling board packets and supporting documentation for community managers.


• Address incoming telephone calls while managing ongoing projects and assignments.


• Deliver exceptional customer service to homeowners, board members, and vendors.


• Create and distribute professional, polished written communications.


• Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.


• Coordinate with landscape team to effectively manage and track work orders.


• Assist with special projects and perform additional duties as assigned.

WHAT WE OFFER

Comprehensive benefits package including medical, dental, and vision

Wellness program

Flexible Spending Accounts

Company-matching 401k contributions

Paid time off for vacation, holidays, medical, and volunteering

Paid parental leave

Training and educational assistance

Support programs, including Employee Assistance Program and Calm Health

Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!