Administrative Assistant

Sheppard Pratt; Lanham (MD); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

403b retirement match

Tuition reimbursement

Paid time off

Employee Assistance Program (EAP)

Mileage reimbursement

Job summary

Sheppard Pratt in Lanham, MD is seeking an administrative associate to support the department's daily operations under supervision and with independent judgment. This role organizes, collects, maintains and distributes data, performs general clerical tasks, and serves as a liaison to clients, staff and the public on non-clinical issues.

You will handle scheduling, data entry, report creation, transcribing, filing and light project coordination; assist with department expenses and program

Qualifications

• High school diploma or GED.
• 2–3 years related work experience.
• Proficient in Windows and MS Office.

Responsibilities

• Perform daily office functions for the department.
• Coordinate tasks delegated by supervisor and senior management.
• Collect data, maintain records, create reports, transcribe, file, and proofread.
• Assist with department expenses and billing submissions.
• Maintain excellent customer relations with clients, staff, vendors and the public on non-clinical issues.
• Provide support for projects and non-clinical processes.

Skills

Office administration

Data collection

Report creation

Billing processes

Customer service

Microsoft Office Suite

Education

High school diploma or GED

Tools

Windows OS

Microsoft Office Suite

Job description

Under supervision and requiring independent judgment, is responsible for the efficient daily operations of the department. Organizes, collects, maintains and distributes significant data and performs general administrative tasks for the Department. Provides support to all staff upon the direction of a direct supervisor. Always serves as a liaison to clients, staff and the public regarding non-clinical issues.

What to expect.

• Performs daily office functions for the department. Coordinates and ensures the smooth operation of tasks delegated by direct supervisor and senior management.
• Executes assigned tasks in a timely manner and/or by deadline given. Tasks can include collecting data, maintaining records, creating reports, transcribing, filing, proofreading, record keeping, maintaining communications, managing small projects, distributing mail, ordering supplies, correspondence and/or anything else assigned by direct supervisor or senior management.
• Assists with maintaining and submitting department expenses. Monitors expenses so that the Department operates within allocated funds.
• Assists with documenting and submitting program billing.
• Maintains excellent customer relations by meeting the needs of clients, staff, vendors and the public on non-clinical issues.
• Provides support to direct supervisor, senior management and staff for assigned projects and tasks. Assists in the non-clinical aspects of departmental processes.

What you'll get from us.

At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer:

• A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation
• Comprehensive medical, dental and vision benefits for benefit eligible positions
• 403b retirement match
• Generous paid-time-off for benefit eligible positions
• Complimentary Employee Assistance Program (EAP)
• Generous mileage reimbursement program

The pay rate for this position is $18.50 hourly. What we need from you.

• Work requires the ability to read, write, speak English, compose letters, and operate computer software and equipment — demonstrated by possession of a high school diploma or GED.
• Work requires the ability to effectively maintain an office, analytical ability sufficient to develop and implement office procedures, plan and carry out a broad range of assignments, familiarity with billing, record keeping, transcribing, creating reports and providing staff support upon the direction of a direct supervisor. Position also requires preparation of reports with basic statistical analysis — normally acquired through two to three years of progressively more responsible related work experience.
• Must be proficient in the use of personal computers with Windows, Microsoft Office, including Word, Excel, PowerPoint and Outlook, calculator, and other automated office equipment.

WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives!