Administrative Assistant II, FT

Prisma Health; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Prisma Health is seeking an administrative professional to provide advanced clerical and office support in Richland, SC. You will handle word processing, databases, presentations, emails and spreadsheets, while interacting with diverse internal and external stakeholders.

The role requires strong organization, independent judgment, and the ability to coordinate cross‑department projects and meetings. Day shift; competitive benefits and growth opportunities available.

Qualifications

• High School diploma or equivalent.
• Two years of administrative or office support experience.
• Proficient computer skills including word processing, spreadsheets and databases.

Responsibilities

• Answers phone, directs caller to the appropriate person, takes messages or provides information to callers.
• Maintains supervisor’s calendar, schedules appointments and coordinates travel.
• Prepares documents, minutes, reports and presentations as needed.
• Sets up and maintains departmental records and processes.
• Composes correspondence and distributes reports; maintains databases.
• Manages mail, supplies and equipment maintenance.

Skills

Word processing

Spreadsheets

Database management

Data entry

Education

High School diploma or equivalent

Job description

Inspire health. Serve with compassion. Be the difference.

Job Summary

Provides advanced clerical and administrative support to the department. Uses computer skills to perform complex duties, including word processing, database management, presentation graphics, e-mail and spreadsheet preparation. Interacts with all levels of internal and external customers, which may include community leaders. Performs primarily project-oriented work and may coordinate multi-department projects. Analyzes issues, conducts research and offers solutions. Works with minimal supervision and exercises independent judgment when completing tasks.

Essential Functions

• All team members are expected to be knowledgeable and compliant with Prisma Health’s purpose:Inspire health.Serve with compassion.Be the difference.

• Answers phone, directs caller to the appropriate person, takes messages or provides information to callers. Advises executive when necessary.

• Maintains supervisor’s calendar. Schedules appointments and arranges multi-department meetings.Schedules and coordinates travel when necessary.Prepares and/or provides necessary documents for supervisor’s use in meetings and attends meetings as requested to take minutes. Arranges A/V and/or catering when appropriate.

• Sets up and maintains departmental records, including but not limited to reports, committee minutes, agendas, time and attendance information, policies and procedures and forms.

• Composes correspondence and prepares presentations as directed by supervisor.Prepares and distributes reports as requested.Maintains departmental databases.

• Screens, sorts and distributes mail and other incoming documents. Responds to requests or brings to supervisor’s attention when appropriate.

• Orders and maintains departmental supplies. Coordinates the care and maintenance of departmental equipment.

• Faxes, scans and copies documents as requested in a timely manner.

• Completes assigned departmental projects.

• Other duties as assigned.

Supervisory/Management Responsibilities

• This is a non-management job that will report to a supervisor, manager, director or executive.

Minimum Requirements

• Education - High School diploma or equivalent OR post high school diploma / highest degree earned

• Experience - Two (2) years administrative or office support

In Lieu Of

• NA

Required Certifications, Registrations, Licenses

• NA

Knowledge, Skills and Abilities

• Proficient computer skills (word processing, spreadsheets, database, data entry)

Work Shift

Day (United States of America)

Location

3 Medical Park Rd Richland

Facility

1510 Richland Hospital

Department

15109035 Administrative and General

Share your talent with us! Our vision is simple: to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.