Administrative Assistant

Aston Carter; Lake Oswego (OR); On-site; USD 42,000 - 44,000; Full time

Job summary

Aston Carter seeks an administrative assistant to support our team during the tax busy season. This contract role covers day-to-day support for office staff and the receptionist, ensuring smooth operations and excellent customer service.

Based in Lake Oswego, OR, this fully onsite position requires a team-oriented mindset, attention to detail, and willingness to support all departments as needed. Pay is $20.00-$21.00/hr with standard benefits eligibility for a temporary role, and the application

Qualifications

• Minimum administrative experience in office settings.
• Strong customer service and phone handling skills required.
• Attention to detail essential in accounting/busy-season context.

Responsibilities

• Answer phones and transfer calls; greet guests.
• Support receptionist and office staff during breaks.
• Prepare files, scan documents, and organize for review by teams.

Skills

Administrative experience

Excellent customer service skills

Phone experience

Proactive and takes initiative

High attention to detail

Organized and diligent

Team player

Job description

We are seeking an administrative assistant to support our team during the tax busy season. This role involves day-to-day support for office staff and the receptionist, ensuring smooth operations and providing excellent customer service.

Urgent Need! Administrative Assistant

Job Description

We are seeking an administrative assistant to support our team during the tax busy season. This role involves day-to-day support for office staff and the receptionist, ensuring smooth operations and providing excellent customer service.

Responsibilities

• Cover for the receptionist during breaks and lunch by answering phones and transferring calls to appropriate parties, providing excellent customer service.
• Greet guests and clients as they arrive at the office.
• Perform filing and document scanning, print files and returns, and prepare files for review by the assembly team.

Skills & Qualifications

• Administrative experience
• Excellent customer service skills
• Phone experience
• Proactive and takes initiative
• High attention to detail, especially important in the accounting industry
• Organized and diligent
• Team player willing to support all departments as needed

Job Type & Location

This is a Contract position based out of Lake Oswego, OR.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lake Oswego,OR.

Application Deadline

This position is anticipated to close on Mar 31, 2025.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Contact Information Collection

We collect your phone number and email so that an Aston Carter representative can reach out to you regarding potential job opportunities. Please ensure that the phone number and email you provide are accurate, as an incorrect phone number or email may affect our ability to contact you.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.