Administrative Assistant

DDG; Lafayette (LA); On-site; USD 25,000 - 39,000; Full time

Job summary

DDG in Louisiana is seeking an Administrative Assistant to provide comprehensive support to the assigned team and project a professional company image through internal and external interactions.

Responsibilities include phone management, greeting clients, filing, travel arrangements, expense reporting, meeting coordination, and maintaining organized offices; requires an associate degree and experience as an admin assistant, with proficiency in Microsoft Office.

Qualifications

• Associate degree in a relevant field; bachelor’s preferred.
• Experience as an administrative assistant.
• Proficient with Microsoft Office Suite and related software.

Responsibilities

• Answer and direct phone calls.
• Greet clients and visitors and direct to staff.
• Scan project and accounting files to maintain paperless systems.
• Set up proposals and maintain filing systems.
• Organize and schedule appointments; plan meetings.
• Prepare travel arrangements and accommodations.
• Assist with expense reports and reporting.
• Maintain stock of office supplies and keep a clean work environment.

Skills

Excellent written and verbal comms

Detail oriented

Highly organized

Problem-solving skills

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Job Type

Full-time

Location

• Baton Rouge Office - Baton Rouge, LA 70808 US (Primary)
• Covington Office - Covington, LA 70433 US
• Lafayette Office - Lafayette, LA 70508 US
• US

Category

Corporate

Job Description

ADMINISTRATIVE ASSISTANT

Reports to: Lead

FLSA Classification: Exempt

Travel: As Needed

Purpose

As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

Activities + Responsibilities

• Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
• Answer and direct phone calls
• Greet clients and visitors and direct to appropriate staff
• Keep a clean work environment
• Scan project files and accounting files to maintain paperless systems
• Shop drawing management
• Set up proposals
• Maintain polite and professional communication with employees and visitors
• Keep stock of necessary office supplies
• Organize and schedule appointments
• Plan and assist in meeting setup
• Maintain filing system organization for respective teams and individual project
• Correspondence preparation: letters, fax, transmittals, etc.
• Preparation of travel arrangements: flights, rental cars, hotel bookings, etc
• Utilize Outlook updates to assist in scheduling
• Completing and submitting Expense Reports
• Assist office staff with general requests such as running and compiling reports

Preferred Skills/Abilities

• Detail oriented and highly organized
• Proficient in Microsoft Office Suite or similar software.
• Attention to detail, organization, and problem-solving skills
• Excellent written and verbal communication skills

Qualifications

• Associate degree in a relevant field, bachelor’s degree preferred
• Experience as an administrative assistant

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

EEO Statement

DDG is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. DDG makes hiring decisions based solely on qualifications, merit and business needs at the time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements