Administrative Assistant

Duplantisdesigngroup; Baton Rouge, Covington, Lafayette, Thibodaux (LA, LA, LA, LA); On-site; USD 28,000 - 40,000; Full time

Job summary

Duplantisdesigngroup is seeking an Administrative Assistant in Baton Rouge, LA, to provide essential administrative support to the team and project a professional company image through courteous, efficient interactions.

The role requires strong organization, excellent communication, and proficiency with Microsoft Office. Duties include answering calls, greeting clients, scheduling meetings, coordinating travel, and maintaining filing systems.

Qualifications

• Associate degree or equivalent experience.
• Bachelor’s degree preferred.
• Experience as an administrative assistant.

Responsibilities

• Answer and direct phone calls
• Greet clients and visitors and direct to appropriate staff
• Organize and schedule appointments
• Plan and assist in meeting setup
• Prepare travel arrangements and expense reports

Skills

Detail oriented

Highly organized

MS Office

Excellent written and verbal comms

Education

Associate degree

Bachelor’s degree (preferred)

Job description

Job Type

Full-time

Location

Category

Corporate

Job Description

ADMINISTRATIVE ASSISTANT

Reports to: Lead
FLSA Classification: Exempt
Travel: As Needed

Purpose

As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

Activities + Responsibilities

• Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
• Answer and direct phone calls
• Greet clients and visitors and direct to appropriate staff
• Keep a clean work environment
• Scan project files and accounting files to maintain paperless systems
• Shop drawing management
• Set up proposals
• Maintain polite and professional communication with employees and visitors
• Keep stock of necessary office supplies
• Organize and schedule appointments
• Plan and assist in meeting setup
• Maintain filing system organization for respective teams and individual project
• Correspondence preparation: letters, fax, transmittals, etc.
• Preparation of travel arrangements: flights, rental cars, hotel bookings, etc
• Utilize Outlook updates to assist in scheduling
• Completing and submitting Expense Reports
• Assist office staff with general requests such as running and compiling reports

Preferred Skills/Abilities

• Detail oriented and highly organized
• Proficient in Microsoft Office Suite or similar software.
• Attention to detail, organization, and problem-solving skills
• Excellent written and verbal communication skills

Qualifications

• Associate degree in a relevant field, bachelor’s degree preferred
• Experience as an administrative assistant

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

EEO Statement

DDG is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. DDG makes hiring decisions based solely on qualifications, merit and business needs at the time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.