Proposal Specialist

HRsmart; Baton Rouge, Covington, Metairie, Thibodaux (LA, LA, LA, LA); On-site; USD 52,000 - 78,000; Full time

Job summary

DDG seeks a Proposal Specialist to develop and coordinate high-quality SOQs and proposals from our Louisiana offices (Thibodaux, Baton Rouge, Covington, Lafayette, or New Orleans). The role reports to the Director of Marketing and travels 10-15% as needed.

The successful candidate will ensure content accuracy, brand alignment, and timely submission while supporting proposal resources and coordinating with internal teams to strengthen competitive positioning.

Qualifications

• Bachelor’s or Master’s Degree in Marketing, Mass Communication, or another Related Field.
• 1–3 years of relevant workforce experience.
• Experience with InDesign and Canva.
• Strong analytical skills.
• Strong communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to work in an extremely fast-paced environment.
• Must be able to meet deadlines in a comprehensive manner.

Responsibilities

• Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual.
• Lead and coordinate the preparation, review, and submission of Statements of Qualifications (SOQs) and proposals, ensuring quality, accuracy, and timely completion.
• Maintain proposal resources, including resumes, project descriptions, and templates ensuring information is current and readily accessible.
• Provide guidance and support to Proposal Coordinators, serving as a resource for best practices, quality standards, and proposal development processes.
• Travel as needed to deliver proposals and to collaborate with Marketing team members in other office locations.
• Stay current on industry trends, client requirements, procurement practices, and proposal best practices to strengthen DDG’s competitive positioning and pursuit success.
• Attend events on behalf of DDG as needed.
• Ensure DDG’s brand and messaging is being used consistently within all correspondence.
• Perform other marketing tasks as assigned by the Director of Marketing or other team members to meet deadlines.

Skills

Analytical skills

Communication skills

Organizational skills

Deadline-driven

Fast-paced environment

Education

Bachelor’s or Master’s Degree in Marketing or related field

Tools

InDesign

Canva

Job description

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Job Type

Full-time

Location

Category

Marketing

Job Description

Proposal Specialist
Reports to: Director of Marketing
FLSA Classification: Exempt
Travel: 10-15% as needed

PURPOSE

Our firm is seeking an energetic, seasoned, and self-driven team member who will have an immediate positive impact on our market-driven firm. This position will be based in one of our Louisiana offices (Thibodaux, Baton Rouge, Covington, Lafayette, or New Orleans).

The Proposal Specialist is responsible for developing, coordinating, and submitting high-quality Statements of Qualifications (SOQs) and proposals that support DDG’s growth. This role ensures proposal content is accurate, compliant, and aligned with DDG’s brand standards while maintaining proposal resources, supporting proposal team members, and promoting the firm’s core values. The Proposal Specialist collaborates with internal teams to deliver compelling pursuit materials that strengthen DDG’s competitive position and contribute to the firm’s overall success.

ACTIVITIES + RESPONSIBILITIES

• Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual.
• Lead and coordinate the preparation, review, and submission of Statements of Qualifications (SOQs) and proposals, ensuring quality, accuracy, and timely completion.
• Maintain proposal resources, including resumes, project descriptions, and templates ensuring information is current and readily accessible.
• Provide guidance and support to Proposal Coordinators, serving as a resource for best practices, quality standards, and proposal development processes.
• Travel as needed to deliver proposals and to collaborate with Marketing team members in other office locations.
• Stay current on industry trends, client requirements, procurement practices, and proposal best practices to strengthen DDG’s competitive positioning and pursuit success.
• Attend events on behalf of DDG as needed.
• Ensure DDG’s brand and messaging is being used consistently within all correspondence.
• Perform other marketing tasks as assigned by the Director of Marketing or other team members to meet deadlines.

QUALIFICATIONS

• Bachelor’s or Master’s Degree in Marketing, Mass Communication, or another Related Field
• 1-3 Years of Relevant Workforce Experience
• Experience with InDesign and Canva
• Strong analytical skills
• Strong communication skills
• Exceptional organizational skills and attention to detail
• Ability to work in an extremely fast paced environment
• Must be able to meet deadlines in a comprehensive manner

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at a time.
• Must be able to travel to various offices, conferences, company events and training.

EEO Statement

DDG is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. DDG makes hiring decisions based solely on qualifications, merit and business needs at the time.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.