Administrative Assistant

Open Arms Care; Knoxville (TN); On-site; USD 34,000 - 46,000; Full time

Job summary

Open Arms Care Corporation is seeking an administrative assistant to support ongoing operations at our Knoxville facility. The role will be the first point of contact, greeting visitors and providing essential front desk and clerical support across departments.

The position requires strong organizational skills, accuracy with documents, and the ability to work cooperatively with team members while handling multiple tasks including billing-related entries and SSA forms.

Qualifications

• High School Diploma or GED.
• 1 year experience as an administrative assistant.
• Proficient with Excel, Word; basic accounting support.
• Strong organizational skills and reliability.
• Excellent written and verbal communication.
• Ability to work in a cooperative team.

Responsibilities

• Greet visitors at front desk and direct them to the appropriate person.
• Type all documents in a timely manner.
• Enter client trust checks.
• Answer the phone, direct calls and take messages.
• Keep track of turn around documents.
• Copy materials as needed/requested.
• File timesheets.
• Make bank deposits, Social Security Income and SSA checks and returned money.
• Process SSA and SSI forms.
• Maintain all office machines.
• Complete payee representative forms.
• Order all supplies monthly with the support of the accounting clerk.
• Responsible for setting up and cleaning up for executive meetings.
• Other duties as assigned

Skills

Organizational skills

Verbal communication

Written communication

Team cooperation

Customer service

Education

High School Diploma or GED

Tools

Excel

Word

Quicken

Stampli

Ramp

Job description

Personal satisfaction from making a difference every day

Competitive pay

Comprehensive benefits: Medical, Pharmacy, Vision, Dental, Disability, Life Insurance, and Employee Assistance Program

Paid time off & holidays

Employee recognition programs

Career growth opportunities

SUMMARY

The administrative assistant is to provide support to the on-going operation of Open Arms Care Corporation. The administrative assistant is the first person seen when entering the facility, therefore the administrative assistant has a potent impact. The administrative assistant acts as an aid for all positions in the facility.

ESSENTIAL FUNCTIONS

• Greet visitors at front desk and direct them to the appropriate person.
• Type all documents in a timely manner.
• Enter client trust checks.
• Answer the phone, direct calls and take messages.
• Keep track of turn around documents.
• Copy materials as needed/requested.
• File timesheets
• Make bank deposits, Social Security Income and Social Security Administration checks and returned money.
• Process all Social Security Administration and Social Security Income forms.
• Maintain all office machines.
• Complete payee representative forms.
• Order all supplies monthly with the support of the accounting clerk.
• Responsible for setting up and cleaning up for executive meetings.
• Other duties as assigned

QUALIFICATIONS

High School Diploma or GED

Computer knowledge of Excel, Word, and Quicken.

Stampli and Ramp experience a plus.

One year’s experience as an administrative assistant.

Organizational skills.

Excellent written and verbal skills.

Must be able to demonstrate cooperative team skills.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Open Arms Care Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, or genetics.