Administrative Assistant

McLaughlin Research; Keyport (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

McLaughlin Research Corporation (MRC) in Keyport, WA seeks an Administrative Assistant to support our corporate office. You will coordinate internal and external meetings, manage emails, phone calls, and mail, and maintain confidential records in digital databases.

Responsibilities include processing purchase requisitions and employee expenses, tracking invoices, organizing files, and assisting visitors with resources on the intranet.

Qualifications

• Proven ability to provide administrative support in a fast-paced office environment.
• Experience coordinating internal and external meetings, conference calls, and scheduling.
• Strong written and verbal communication with professional etiquette.
• Ability to manage emails, memos, mail, and office correspondence with discretion and accuracy.
• Strong organizational skills with digital filing and record-keeping.
• Experience handling purchase requisitions, expense vouchers, and vendor invoices.

Responsibilities

• Provide administrative support to a team in a fast-paced office environment.
• Coordinate internal and external meetings, conference calls, appointments, and conference room scheduling.
• Monitor, respond to, and follow up on email inquiries and requests in a timely and professional manner.
• Manage incoming phone calls and correspondence, including emails, memos, and mail, with professional communication.
• Maintain digital databases, filing systems, and confidential company records.
• Scan, organize, update and archive documents to support office operations and ensure records are easily accessible.
• Process purchase requisitions and employee expense vouchers accurately and efficiently.
• Manage monthly invoices and coordinate vendor payments.
• Track, organize, and collect employees’ weekly and monthly accomplishment logs, ensuring documentation is complete and submitted on time.
• Monitor office supply inventory, place orders, and coordinate vendor deliveries.
• Assist employees and visitors with navigating the company website and intranet, providing guidance on available resources and information.
• Support ad hoc projects, committees, and team events as needed.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Attention to detail

Self-starter

Team player

Job description

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant who will support our corporate office in Keyport WA.

• Provide administrative support to a team in a fast-paced office environment.
• Coordinate internal and external meetings, conference calls, appointments, and conference room scheduling.
• Monitor, respond to, and follow up on email inquiries and requests in a timely and professional manner.
• Manage incoming phone calls and correspondence, including emails, memos, and mail, while maintaining professional communication with employees, customers, and visitors.
• Maintain digital databases, filing systems, and confidential company records.
• Scan, organize, update and archive documents to support office operations and ensure records are easily accessible.
• Process purchase requisitions and employee expense vouchers accurately and efficiently.
• Manage monthly invoices and coordinate vendor payments.
• Track, organize, and collect employees’ weekly and monthly accomplishment logs, ensuring documentation is complete and submitted on time.
• Monitor office supply inventory, place orders, and coordinate vendor deliveries.
• Assist employees and visitors with navigating the company website and intranet, providing guidance on available resources and information.
• Support ad hoc projects, committees, and team events as needed.
• Proficiency in Word, Excel, PowerPoint and Outlook required
• High attention to detail.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Team player with a positive attitude.
• Prefer 5+ years of experience