Administrative Assistant & Office Support Pro

McLaughlin Research Corp.; Keyport (WA); On-site; USD 36,000 - 48,000; Full time

Job summary

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant to support our corporate office in Keyport, WA. The role involves providing administrative support in a fast-paced office, coordinating internal and external meetings, and managing emails and correspondence.

You will maintain records, handle invoices, and assist with vendor payments. The position requires proficiency in Word, Excel, PowerPoint and Outlook, strong attention to detail, and a proactive, problem-solving

Qualifications

• Proficiency in Word, Excel, PowerPoint and Outlook required.
• High attention to detail.
• Self-starter with excellent anticipation skills; problem solving; follow up.

Responsibilities

• Provide administrative support to a team in a fast-paced office environment.
• Coordinate internal and external meetings, conference calls, appointments, and conference room scheduling.
• Monitor, respond to, and follow up on email inquiries and requests in a timely and professional manner.
• Manage incoming phone calls and correspondence, including emails, memos, and mail, while maintaining professional communication with employees, customers, and visitors.
• Maintain digital databases, filing systems, and confidential company records.
• Scan, organize, update and archive documents to support office operations and ensure records are easily accessible.
• Process purchase requisitions and employee expense vouchers accurately and efficiently.
• Manage monthly invoices and coordinate vendor payments.
• Track, organize, and collect employees' weekly and monthly accomplishment logs, ensuring documentation is complete and submitted on time.
• Monitor office supply inventory, place orders, and coordinate vendor deliveries.
• Assist employees and visitors with navigating the company website and intranet, providing guidance on available resources and information.
• Support ad hoc projects, committees, and team events as needed.

Skills

Word

Excel

PowerPoint

Outlook

Attention to detail

Self-starter

Problem solving

Follow up

Education

Some college coursework completed

Job description

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant to support our corporate office in Keyport, WA. The role involves providing administrative support in a fast-paced office, coordinating internal and external meetings, and managing emails and correspondence.

You will maintain records, handle invoices, and assist with vendor payments. The position requires proficiency in Word, Excel, PowerPoint and Outlook, strong attention to detail, and a proactive, problem-solving