Administrative Assistant

Doeren hew; Key Biscayne (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A prominent consulting firm in Key Biscayne, FL is seeking a full-time Administrative Assistant. The successful candidate will provide high-level client service and administrative support. Responsibilities include greeting clients, assisting with reports and correspondence, coordinating meetings, and maintaining office organization. Applicants should have a high school diploma, at least 5 years of administrative experience, and proficiency in Microsoft Office. This role requires excellent time management, communication skills, and attention to detail.

Qualifications

• 5+ years of administrative or clerical experience required.
• Ability to work independently and with a team.
• Excellent time management skills with the ability to multi-task and prioritize.

Responsibilities

• Greet clients and visitors in a friendly, professional manner.
• Provide project-based administrative support to team members.
• Assist with client tax return filings.
• Prepare materials for presentations and client meetings.

Skills

Microsoft Office proficiency

Time management

Communication skills

Attention to detail

Education

High School diploma or GED

Job description

Doeren Mayhew is seeking a full-time Administrative Assistant to join our Key Biscayne, FL office. The Administrative Assistant will provide high level client service and administrative office support.

Responsibilities

• Greet clients and visitors in a friendly, professional manner upon arrival at the office.
• Provide project based professional administrative support to team members.
• Assist team members with preparing reports, drafting letters, memos and other client‑related correspondence.
• Answer and transfer incoming calls to appropriate team members.
• Assist, process and coordinate client tax return filings including both paper and electronic return deliveries.
• Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word.
• Coordinate internal and client meetings – reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc.
• Assist with clerical duties including printing, scanning, filing and faxing documents.
• Process expense reports requested and submit via time and billing software.
• Provide back‑up support for assistance with team member invoicing and collection process.
• Maintain office cleanliness and organization.
• Other ad hoc administrative duties as needed.

Qualifications

• High School diploma or GED required
• 5+ years of administrative or clerical experience required
• Ability to work in the office Monday through Friday, 9:00am to 5:30pm, Saturdays and evenings may be required around deadlines
• Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe
• Excellent time management skills with the ability to multi‑task and prioritize work
• Strong organization and communication skills
• Ability to work independently and with a team
• Strong attention to detail and problem‑solving skills
• Basic accounting knowledge preferred

Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.