Office Manager

Holland & Knight; Miami (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Life and AD&D insurance

Disability insurance

401(k) and profit sharing

Paid holidays and time off

Domestic partner coverage

Job summary

Holland & Knight in Miami is seeking an Office Manager to oversee day-to-day administrative functions, including human resources, staffing, operational support, facilities, and cost-efficient office management.

The role involves coordinating with practice groups and firm management, supervising support staff, and overseeing procurement and special projects to maintain a productive local office environment.

Qualifications

• Excellent interpersonal and communication skills.
• Excellent organization, time management, problem solving and analytical skills.
• Knowledge and skills relating to conflict management techniques.

Responsibilities

• Human Resources including staff recruiting, training, performance evaluations, discipline and discharge; office orientations, benefit administration, emergency/safety practices, and overall employee relations
• Budget input and variance accountability, accounts payable, accounting report review and analysis
• Coordinate with practice groups and firm management relating to office support and best practices
• Facilities management including economic use of office space, oversee facility improvements and build outs, moves, liaison with building management
• Oversight of support staff including secretaries, office support services, conference center, reception and other departments collaborating with firm‑wide administration and management teams
• Coordinate with firm‑wide procurement efforts for supplies, equipment and other purchases for the local office
• Special project and duties as assigned

Skills

Interpersonal communication

Organization & time management

Conflict management techniques

Education

Bachelor’s degree

Labor and employment law knowledge

General accounting knowledge

Workforce demographics/trends

Job description

We are seeking an Office Manager to join our Miami team. The role oversees day‑to‑day administrative functions, including human resources, staffing, operational support, workflow of support staff, facilities, and contributes to cost‑effective office management.

Key Responsibilities

• Human Resources including staff recruiting, training, performance evaluations, discipline and discharge; office orientations, benefit administration, emergency/safety practices, and overall employee relations
• Budget input and variance accountability, accounts payable, accounting report review and analysis
• Coordinate with practice groups and firm management relating to office support and best practices
• Facilities management including economic use of office space, oversee facility improvements and build outs, moves, liaison with building management
• Oversight of support staff including secretaries, office support services, conference center, reception and other departments collaborating with firm‑wide administration and management teams
• Coordinate with firm‑wide procurement efforts for supplies, equipment and other purchases for the local office
• Special project and duties as assigned

Required Skills

• Excellent interpersonal and communication skills
• Excellent organization, time management, problem solving and analytical skills
• Knowledge and skills relating to conflict management techniques

Required Qualifications & Education

• Bachelor’s degree
• Knowledge of local, state and Federal labor and employment laws and policies
• Knowledge of general accounting processes, terms, concepts and policies
• Knowledge of workforce demographic and trends
• Knowledge of change/trends in the legal industry

Physical Requirements

Ability to sit or stand for extended periods of time; moderate or advanced keyboard usage.

Benefits

• Comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
• Life and AD&D insurance
• Short and long term disability insurance
• Tax‑advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care
• Health advocacy services
• Behavioral health and counseling resources for all family members
• 401(k) and profit sharing
• Backup dependent care
• Senior care planning support
• Resources for individuals with developmental disabilities and their caregivers
• Paid holidays and other paid time off, including paid leave for new parents

Equal Opportunity Employer Statement

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law. Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].