Administrative Assistant

Quanta Consultancy Services Ltd; Kentucky; On-site; USD 40,000 - 50,000; Full time

Job summary

Quanta Consultancy Services Ltd is seeking an experienced Administrative Assistant to support a groundbreaking pharmaceutical project in Ohio. You will play a key role in organizing project directories, scheduling meetings, and managing administrative tasks.

The ideal candidate has a high school diploma or higher in business administration, extensive administrative experience, and strong organizational skills. This position is part of a 12-month contract to support a multi-billion-dollar facility project.

Qualifications

• High school diploma or equivalent; an associate’s or bachelor’s degree in business administration or a related field is preferred.
• Extensive administrative experience, preferably in the construction or engineering industry.
• Experience with project management software and electronic document management systems (EDMS) is a plus.
• Strong organizational and multitasking abilities.

Responsibilities

• Develop and maintain up-to-date organizational charts and project directories.
• Reserve seats, desks, and workstations for incoming personnel.
• Take and distribute meeting minutes.
• Schedule meetings, conferences, and coordinate with cross-functional teams.

Skills

Organizational skills

Multitasking abilities

Project management software

Experience in construction or engineering

Education

High school diploma or equivalent

Associate's or bachelor's degree in business administration

Tools

Electronic document management systems (EDMS)

Job description

Administrative Assistant – US, Ohio – 12 Month Contract

Be part of a next-generation pharmaceutical project that’s transforming how medicines are made. We’re supporting a major new-build facility in Ohio, a multi-billion-dollar investment designed to push the boundaries of science and engineering. We’re looking for an Administrative Assistant to join the team and help deliver this world‑class program.

Responsibilities

• Develop and maintain up-to-date organizational charts and project directories.
• Reserve seats, desks, and workstations for incoming personnel.
• Take and distribute meeting minutes.
• Schedule meetings, conferences, and coordinate with cross-functional teams.

Qualifications

• High school diploma or equivalent; an associate’s or bachelor’s degree in business administration or a related field is preferred.
• Extensive administrative experience, preferably in the construction or engineering industry.
• Experience with project management software and electronic document management systems (EDMS) is a plus.
• Strong organizational and multitasking abilities.