Administrative Assistant

R and R Farms; Kentucky; On-site; USD 36,000 - 48,000; Full time

Job summary

R and R Farms is seeking an Administrative Assistant to support management and visitors. You will handle office tasks, assist via phone, mail, and email, and help with reservations or travel arrangements while cultivating a polite, professional presence.

The ideal candidate is organized, proactive, and capable of clear written and verbal communication. You should manage scheduling, prepare reports and presentations, greet guests, and anticipate others’ needs to ensure a smooth, positive

Qualifications

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Handle office tasks such as filing, reports and presentations, meeting prep, and supplies.
• Provide real-time scheduling support by booking appointments and avoiding conflicts.
• Arrange travel, including flights, cars, hotels, and reservations.
• Screen calls and route callers to the appropriate party.
• Use computers to generate reports, transcribe minutes, create presentations, and research.
• Greet and assist visitors.
• Maintain polite, professional communication via phone, email, and mail.
• Anticipate others' needs to ensure a seamless, positive experience.

Skills

Communication skills

Multitasking

Professionalism

Office tasks

Travel arrangements

Phone & email handling

Attention to detail

Typing speed

Multilingual

Job description

Job Description

Administrative Assistant Job Description

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Administrative Assistant Requirements:

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.