Administrative Assistant

Americo Financial Life and Annuity; Kansas City (MO); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Americo is hiring a full-time Administrative Assistant to join our expanding team. The role is on-site at our Downtown Kansas City, MO office, Monday–Friday 8:00 AM–5:00 PM.

The Administrative Assistant will support a senior leader in Operations, managing calendars, coordinating meetings, travel arrangements, and a range of administrative duties with discretion and professionalism.

Formación

• 3–5+ years of experience in an administrative support role.
• Strong calendar management experience.
• Ability to work autonomously.
• Strong organization, prioritization, multitasking, and time-management skills.
• Dependable, punctual, proactive, professional, and focused.
• High degree of confidentiality and discretion.
• Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to learn internal systems and use technology to improve efficiency and use AI tools effectively.
• Able to interact professionally with a variety of stakeholders.
• Experience supporting senior leaders or executive-level stakeholders.
• Positive energy and a 'can-do' attitude.

Responsabilidades

• Proactively manage and coordinate the leader's calendar, schedule, and meetings to maximize efficiency and productivity.
• Serve as the primary point of contact for incoming calls, inquiries, and requests, prioritizing communications and responding appropriately.
• Coordinate meetings, conference calls, and departmental events, including scheduling, logistics, agendas, and supporting materials.
• Arrange and manage business travel, including flights, accommodations, itineraries, and any necessary last-minute adjustments as needed.
• Prepare, edit, and distribute professional correspondence, reports, presentations, and other communications for internal and external stakeholders.
• Create and maintain spreadsheets, documents, presentations, and other administrative materials to support departmental initiatives.
• Organize and maintain departmental records, files, and documentation to ensure accuracy, accessibility, and efficiency.
• Independently plan and coordinate departmental events, meetings, and team lunches.
• Manage the expense reporting process for leader and direct reports, including collecting and organizing receipts, preparing and submitting expense reports, monitoring approval workflows, and ensuring timely reimbursement in compliance with company policies and procedures.
• Assist with special projects, purchasing activities, and provide general administrative support as needed.

Conocimientos

Calendar management

Autonomy

Multitasking

Professional communication

Confidentiality

Herramientas

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Descripción del empleo

Americo is hiring a full-time Administrative Assistant to join our expanding team!

The hours for this position are Monday-Friday 8:00 AM - 5:00 PM on site at our Downtown Kansas City, MO office location.

Overview

The Administrative Assistant serves as support to a senior leader in our Operations department by managing calendars, coordinating meetings, and handling a variety of administrative functions. The ideal candidate is highly organized, proactive, capable of working independently, and skilled at managing multiple priorities with professionalism and discretion.

Key Responsibilities

• Proactively manage and coordinate the leader's calendar, schedule, and meetings to maximize efficiency and productivity.
• Serve as the primary point of contact for incoming calls, inquiries, and requests, prioritizing communications and responding appropriately.
• Coordinate meetings, conference calls, and departmental events, including scheduling, logistics, agendas, and supporting materials.
• Arrange and manage business travel, including flights, accommodations, itineraries, and any necessary last-minute adjustments as needed.
• Prepare, edit, and distribute professional correspondence, reports, presentations, and other communications for internal and external stakeholders.
• Create and maintain spreadsheets, documents, presentations, and other administrative materials to support departmental initiatives.
• Organize and maintain departmental records, files, and documentation to ensure accuracy, accessibility, and efficiency.
• Independently plan and coordinate departmental events, meetings, and team lunches.
• Manage the expense reporting process for leader and direct reports, including collecting and organizing receipts, preparing and submitting expense reports, monitoring approval workflows, and ensuring timely reimbursement in compliance with company policies and procedures.
• Assist with special projects, purchasing activities, and provide general administrative support as needed.

Required Qualifications

• 3-5+ years of experience in an administrative support role
• Strong calendar management experience
• Ability to successfully work autonomously
• Strong organization, prioritization, multitasking, and time-management skills
• Dependable, punctual, proactive, professional, and focused
• High degree of confidentiality and discretion
• Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to learn internal systems and use technology to improve efficiency and use AI tools effectively
• Able to interact professionally with a variety of stakeholders
• Experience supporting senior leaders or executive-level stakeholders
• Positive energy and a "can-do" attitude

About Us

Americo: We’re in this for life!

The roots of the Americo family of companies date back more than 100 years. Americo is a life insurance and annuity company providing innovative products to our customers. At Americo, it’s the people who make things work, so we hope you join us!

Compensation

Our competitive pay and robust bonus program, offered to all associates, will make you feel valued.

Learning and development

We prepare you for success with a comprehensive, paid training program. Additionally, our Talent Development team creates various development opportunities for associates at every stage of their careers.

Work-life balance

We value work-life balance with our generous paid time off; you begin accruing hours every month, and they increase with tenure. All new hires earn over three weeks of paid time off annually, plus 11 paid company holidays! We also support new parents with a maternity and parental leave program, along with paid STD and LTD.

Health and well-being

We are committed to your health and are pleased to offer flexible benefits designed to support you and your family, with high quality coverage and meaningful company contributions.

Benefits include PPO and HDHP medical plan options with HSA and FSA eligibility, along with dental and vision coverage. Additionally, we provide company paid life insurance, disability coverage, a confidential EAP, a wellness program, comprehensive health resources, corporate fitness discounts, and a 401(k) plan with employer matching.

Future planning

Americo offers a 401(k) with a company match. We also have tuition reimbursement programs to further your education.

Giving back

We support several local organizations, such as Ronald McDonald House, Hope Lodge, the American Red Cross, Harvesters, and many more. Our associates volunteer their time and donate money alongside the company to make a difference in our community.

The fun stuff

Americo participates in the Kansas City Corporate Challenge, a great way to connect with coworkers. Additionally, we host events like a Royals Party at the K, a legendary Holiday Party, and in-office events with local vendors to allow associates to step away from work and enjoy each other’s company.

Bustling environment

Our newly renovated offices are conveniently located in downtown Kansas City, within walking distance of your favorite restaurants and attractions. Plus, you’ll receive complimentary paid parking near our Americo offices - downtown parking is a premium, but we’ve got you covered.