Administrative Assistant

Express Employment Professionals - Cincinnati East; Kalispell (MT); On-site; USD 496,000 - 551,000; Part time

Job summary

Express Employment Professionals - Cincinnati East seeks an Administrative Assistant to join a busy financial services office. You will be the first point of contact for clients and visitors, support daily operations, and assist with documents using Word, Excel, and Publisher.

The ideal candidate is outgoing, detail-oriented, highly organized, with strong business knowledge and discretion. Part-time hours with potential to transition to full-time. Pay is $20 per hour.

Qualifications

• Excellent organizational and time-management skills.
• Ability to multitask and meet tight deadlines.
• Strong attention to detail.
• Extremely computer-proficient; Excel experience preferred.
• Professional background with knowledge of business principles and financial terminology.
• Office experience; team leadership experience a plus.
• Outgoing, personable, and customer-service oriented.
• B.A. degree or Associate's degree (or equivalent experience)

Responsibilities

• Deliver exceptional customer service to clients and office visitors.
• Support daily office operations, scheduling, and workflow coordination.
• Prepare, edit, and organize documents using Microsoft Word, Excel, and Publisher.
• Manage incoming calls, emails, and client inquiries.
• Assist with business documentation and financial terminology.
• Operate office equipment including computers, fax machines, scanners, and periodicals.
• Maintain a clean and organized office environment.
• Lift up to 25 lbs as needed.

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Customer service

Professionalism

Outgoing demeanor

Education

Bachelor's/Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Publisher

Job description

Administrative Assistant

Takeaway: This role is ideal for someone outgoing, detail-oriented, highly organized, and confident working in a busy, fast-changing financial services office.

Position Summary

The Administrative Assistant is a key operational support role for a local financial services firm. As the first point of contact for clients and visitors, this position ensures smooth daily operations and supports the Branch Manager/Wealth Advisors. The role requires professionalism, strong business knowledge, and the ability to manage sensitive information with accuracy and discretion.

Responsibilities

• Deliver exceptional customer service to clients and office visitors
• Support daily office operations, scheduling, and workflow coordination
• Prepare, edit, and organize documents using Microsoft Word, Excel, and Publisher
• Manage incoming calls, emails, and client inquiries
• Assist with business documentation and financial terminology
• Operate office equipment including computers, fax machines, scanners, and periodicals
• Maintain a clean and organized office environment
• Lift up to 25 lbs as needed

Required Skills & Qualifications

• Excellent organizational and time-management skills
• Ability to multitask and meet tight deadlines
• Strong attention to detail
• Extremely computer-proficient; Excel experience preferred
• Professional background with knowledge of business principles and financial terminology
• Office experience; team leadership experience a plus
• Outgoing, personable, and customer-service oriented
• B.A. degree or Associate's degree (or equivalent experience)

Schedule & Compensation

• Part-time to start: 18-20 hours per week
• Potential to transition to full-time
• Pay rate: $20 per hour

Ideal Candidate Profile

Someone who thrives in a busy, ever-changing environment, communicates professionally, and enjoys being the operational anchor of the office.