Administrative Assistant

Ontario Trillium Foundation; Jasper (AL); On-site; USD 32,000 - 45,000; Full time

Job summary

Pathway is seeking an administrative professional to provide clerical support across the organization in Alabama. You will handle typing, filing, scheduling, record maintenance, meeting coordination, and confidential information handling.

The role requires a high school diploma or GED, familiarity with Microsoft Office, and at least one year in a medical clerical setting; an associates degree is preferred. Strong judgment, discretion, and communication are essential.

Qualifications

• High School Diploma or GED required.
• Associates Degree in Business or similar discipline preferred.
• Ability to apply sound judgment and resolve problems.
• Knowledge of the Alabama Medicaid Plan preferred.
• 1 year experience in a clerical/administrative position in a medical environment preferred.
• Proficient knowledge of Microsoft Suite: Outlook, Excel, Word, and PowerPoint required.
• Human Resources Experience a plus

Responsibilities

• Greet public in person and on the telephone in a welcome, professional and friendly manner.
• Perform general administrative and clerical duties including typing, copying, disseminating exact and correct information and filing in an organized and timely manner.
• Create and maintain files according to Pathway policy and applicable agency standards.
• Order and maintain inventory of office equipment and supplies.
• Vigilant and comprehensive attention to detail and confidentiality and security of protected health information, paper files and computer data.
• Type general correspondence, memos, charts, tables, graphs, business plans, etc; proofread for spelling, grammar, and layout; responsible for accuracy and clarity of information.

Skills

Attention to detail

Discretion

Communication skills

Scheduling

Administrative support

Education

High School Diploma or GED

Associates Degree in Business or similar

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Summary:

Provides administrative and clerical support for all personnel; in addition to accurate typing, filing, and scheduling, performs duties such as record maintenance, coordination of meetings and conferences, obtaining supplies, performing statistical processes, and participating in the completion of special projects. Also, is involved in routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Judgement is required to plan, prioritize, and organize diversified workloads.

Essential Duties and Responsibilities:

• Greet public in person and on the telephone in a welcome, professional and friendly manner
• Perform general administrative and clerical duties including typing, copying, disseminating exact and correct information and filing in an organized and timely manner.
• Create and maintain files according to Pathway policy and applicable agency standards.
• Order and maintain inventory of office equipment and supplies
• Vigilant and comprehensive attention to detail and confidentiality and security of protected health information, paper files and computer data.
• Type general correspondence, memos, charts, tables, graphs, business plans, etc; proofread for spelling, grammar, and layout; responsible for accuracy and clarity of information.

Qualifications:

• High School Diploma or GED required.
• Associates Degree in Business or similar discipline preferred.
• Have the ability to make social perception, to make good judgement, to have the ability to resolve complex problems and to have excellent decision making skills.
• Knowledge of the Alabama Medicaid Plan preferred.
• 1 year experience in a clerical/administrative position in a medical environment preferred.
• Proficient knowledge of Microsoft Suite: Outlook, Excel, Word, and PowerPoint required.
• Human Resources Experience a plus

Pathway is committed to Diversity and Inclusion.

• We encourage diverse candidates to apply to this position.
• An Equal Opportunity/Affirmative Action Employer
• EOE of Minorities/Females/Vets/Disability

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.