Administrative Assistant

United Water Restoration Group, Inc.; Jacksonville (FL); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Health, Vision, and Dental benefits

Paid vacation and holidays

Job summary

United Water Restoration Group, Inc. in Jacksonville is seeking an Administrative Assistant to support daily office operations and help maintain efficient workflows.

The ideal candidate is energetic, highly organized, detail-oriented, and capable of effective written and verbal communication. This role involves answering calls, scheduling, document management, guest liaison, and assisting executives with travel and expense tasks.

Qualifications

• High school diploma required.
• 1–2 years experience as an administrative assistant, secretary or receptionist preferred.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skill set.
• Familiarity with office equipment (printers, fax machines, projectors).
• Proficiency in Microsoft Office (Excel and PowerPoint).

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules, and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports, and send communications for high-level staff as needed.

Skills

Organizational skills

Communication skills

Time management

Positive attitude

Resourcefulness

Creativity

Problem solving

Office equipment familiarity

Education

High school diploma

1–2 years administrative experience

Tools

Microsoft Office

Excel

PowerPoint

Job description

United Water Restoration Group is looking for an administrative assistant to join our Jacksonville team. This person will work to support the daily operations of the office.
The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications.
Take a look at your potential new coworkers in our employee testimonial video here.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.


• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.


• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.


• Liaise with visitors - Act as point person for office guests.


• Communicate policies and procedures - Alert employees of new processes, rules, and regulations.


• Facilitate executive-level operations - Book travel, submit expense reports, and send communications for high-level staff as needed.

Requirements

• High school diploma


• 1-2 years experience as an administrative assistant, secretary or receptionist preferred


• Strong organizational, communication, and time-management skills


• Proven ability to work in a fast-paced environment


• Positive, high-energy attitude


• Resourcefulness, creativity, and problem-solving skill set


• Familiarity with office equipment (i.e. printers, fax machines, projectors)


• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Compensation & Benefits

• Salary


• Benefits include: Health, Vision, Dental, Paid Vacation and Paid Holidays