Administrative Assistant Reconstruction Department

United Water Restoration Group of So. FL., Inc.; Deerfield Beach (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Dental Insurance

Health Insurance

Vision Insurance

Paid Vacation and Holidays

Paid Time Off

401K

Job summary

United Water Restoration Group of South Florida is seeking an Administrative Assistant to join the Reconstruction Department in Deerfield Beach. The role entails handling clerical tasks, coordinating calendars, and maintaining project files in PSA.

The position requires strong communication, multitasking, and reliability for a full-time in-person work arrangement in Deerfield Beach, FL 33064. Salary ranges from $17 to $25 per hour with full benefits.

Qualifications

• Strong organization and attention to detail.
• Excellent phone and email communication skills.
• Comfortable juggling multiple projects and deadlines.
• Experience with PSA, Xactimate, or restoration/construction admin is a plus.
• Bilingual (English/Spanish) a plus.
• Reliable, proactive, and team-oriented.

Responsibilities

• Be the first point of contact for new reconstruction leads — open the job, send the intro email, and schedule the customer’s first appointment.
• Coordinate the Project Managers’ calendars and keep scheduling running smoothly (no double-booking).
• Keep every job file clean, accurate and complete in PSA, including photos and documents.
• Track leads, permits, and subcontractor payments across our Google Sheets.
• Help obtain signed authorizations (Terms of Service, Work Authorization, and other documents).
• Follow up with customers, Project Managers, estimators, and insurance carriers on estimates and approvals.
• Coordinate subcontractor packages and documentation, and keep records updated in Google Drive.
• Audit files at project close-out and make courtesy calls to request customer reviews.

Skills

Strong organization

Excellent phone and email comms

Multitasking

Bilingual English/Spanish

Reliable

Team-oriented

Proactive

Tools

PSA

Xactimate

Job description

Administrative Assistant

Job Summary: United Water Restoration Group of South Florida is looking for an Office Administrator to join our Reconstruction Department at our corporate office in Deerfield Beach. In this role, you will perform clerical and administrative tasks to contribute to the success of the company.

Team Player attitude a MUST!

Job Duties

• Be the first point of contact for new reconstruction leads — open the job, send the intro email, and schedule the customer’s first appointment
• Coordinate the Project Managers’ calendars and keep scheduling running smoothly (no double-booking)
• Keep every job file clean, accurate and complete in PSA, including photos and documents
• Track leads, permits, and subcontractor payments across our Google Sheets
• Help obtain signed authorizations (Terms of Service, Work Authorization, and other documents)
• Follow up with customers, Project Managers, estimators, and insurance carriers on estimates and approvals
• Coordinate subcontractor packages and documentation, and keep records updated in Google Drive
• Audit files at project close-out and make courtesy calls to request customer reviews

Qualifications

• Strong organization and attention to detail
• Excellent phone and email communication skills
• Comfortable juggling multiple projects and deadlines
• Experience with PSA, Xactimate, or restoration/construction admin is a plus
• Bilingual (English/Spanish) a plus
• Reliable, proactive, and team-oriented

Benefits

• Health, Vision & Dental Insurance
• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Vacation and Holidays
• Paid Time Off
• 401K

Compensation

Commensurate with experience ($17.00 - $25.00 per hour).

Job Type & Schedule

Full-time, 8-hour shift, Monday to Friday.

Location

Deerfield Beach, FL 33064 – reliable commute or relocation before starting work (preferred). Work location: in person.