Administrative Assistant

Sirius Staffing; Jackson (MS); On-site; USD 28,000 - 36,000; Full time

Job summary

Sirius Staffing in Jackson, MS is seeking an Administrative Assistant to provide administrative, clerical, and data management support. The role focuses on accurate data entry, updating company systems, and supporting day-to-day office operations.

The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks while maintaining confidential records. Proficiency with Microsoft Office and strong communication skills are essential.

Qualifications

• 2-4+ years of data entry, administrative, clerical, or related experience.
• Strong data-entry skills with high accuracy and attention to detail.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience creating and maintaining electronic and physical records.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.

Responsibilities

• Enter, update, verify, and maintain data within company systems and databases.
• Perform data validation and quality checks to ensure information is complete and accurate.
• Identify and resolve routine data discrepancies, errors, and missing information.
• Maintain data integrity and organized electronic and physical records.
• Assist with preparing reports, spreadsheets, and other business documentation.
• Answer incoming phone calls and route callers to the appropriate person or department.

Skills

Data entry

Administrative

Clerical

Time management

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Sirius Staffing is seeking an Administrative Assistant to provide administrative, clerical, and data management support in Jackson, MS .

Summary: This position is responsible for accurately entering, updating, and maintaining information within company systems and databases while supporting day-to-day office operations. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple administrative responsibilities while maintaining accurate and confidential records.

Key Responsibilities

• Enter, update, verify, and maintain large volumes of data within company systems and databases.
• Perform data validation and quality checks to ensure information is complete and accurate.
• Identify and resolve routine data discrepancies, errors, and missing information.
• Maintain data integrity and organized electronic and physical records.
• Assist with preparing reports, spreadsheets, and other business documentation.
• Answer incoming phone calls and route callers to the appropriate person or department.
• Greet visitors professionally and direct them appropriately.
• Schedule meetings, appointments, conference rooms, and other business activities.
• Prepare meeting agendas, take meeting minutes, and distribute information as needed.
• File and maintain physical and electronic documents within the appropriate systems.
• Create, edit, format, and proofread documents, spreadsheets, reports, and correspondence.
• Scan, copy, print, organize, and distribute paperwork and other documentation.
• Coordinate small events, employee trainings , meetings, and team activities.
• Provide general administrative and clerical support to departments and team members.
• Maintain confidentiality when handling sensitive company, employee, or business information.
• Perform additional administrative duties and special projects as assigned.

Qualifications

• 2-4+ years of data entry, administrative, clerical, or related experience.
• Strong data-entry skills with a high level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience creating and maintaining electronic and physical records.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Professional customer service and telephone etiquette.
• Ability to work independently and collaboratively within a team environment.

Sirius Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law .