Administrative Assistant

EPITEC; Jackson (MI); Hybrid; USD 34,440 - 41,328; Full time

Job summary

A leading support services company seeks a Business Support Advisor in Jackson, MI. This hybrid role involves maintaining project plans, supporting business planning processes, and providing administrative assistance. Ideal candidates will demonstrate exceptional communication skills and have significant experience in project scheduling. Expertise in Microsoft Excel and familiarity with PowerBI are essential for success in this position. Candidates will manage documentation and communication among project stakeholders.

Qualifications

• Experience in project scheduling or administration.
• Exceptional verbal and written communication skills.
• Ability to work independently and in a team.

Responsibilities

• Maintain and integrate project plans, schedules, and budgets.
• Evaluate business unit input for planning tools.
• Communicate risks and issues to project leadership.
• Provide administrative support, including meeting minutes.

Skills

Project scheduling or administration

Verbal communication

Written communication

Presentation skills

Team collaboration

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

PowerBI

Job description

Business Support Advisor – Administrative Assistant

Jackson, MI

Hybrid

$25-$30/hr

Responsibilities

• Maintain, monitor, and help integrate multiple project plans, project schedules, work hours, budgets and expenditures
• Evaluate and support business unit’s input in the design of financial and business planning data, processes, and tools, including
• Capture business requirements
• Create templates and worksheets that facilitate business unit input
• Convert and/or reformat information and/or data into acceptable technical formats
• Coordinate, attend and participate in stakeholder meetings, design sessions, technical development discussions and project team meetings
• Develop Transition Plans in consultation with Change Collaboration Manager and Transition Managers from business units such as Distribution Customer Operations, Energy Resources, and Customer Experience & Information Technology.
• Monitor transition progress, identify transition risks, and escalate critical issues
• Communicate risks and issues to Project Leadership
• Manage project documentation and the team’s compliance with project audits
• Provide administrative support as necessary, including
• Maintaining meeting minutes and project management documentation
• Maintaining the deadline/milestone report for organizations.
• Assisting with preparing necessary presentation materials for meetings
• Printing rally room and project posters

Skills

• Experience in project scheduling or administration
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, PowerPoint, and Outlook.
• Excel – expert
• PowerBI experience
• Knowledge file management, transcription and other administrative procedures.