Administrative Assistant

Equus Workforce Solutions; Irvine (CA); On-site; USD 23,653 - 28,158; Full time

Benefits offered by this job

Equal Opportunity Employer

Extensive learning opportunities

Networking programs

Job summary

Equus Workforce Solutions in Irvine, CA is seeking an energetic administrative assistant to provide essential clerical and data-entry support in a busy office.

You will handle electronic records requests, enter data, manage mail, assist the Pharmacy Director and management staff, and help with communications across multiple programs.

The role requires high-volume outbound calls, proficient typing, and Excel skills, with a focus on accuracy and exceptional service to a diverse client base.

Qualifications

• High School Diploma required; office experience a plus.
• Excellent communication and phone skills for a diverse client base.
• Able to handle a high volume of outbound calls and multitask in different programs.

Responsibilities

• Be energetic and professional in a large office environment.
• Gather electronic records requests from clients.
• Serve as primary administrative support to Pharmacy Director and management staff.
• Provide administrative and clerical support in various areas.
• Enter information into database; type memos, reports, newsletters and other communications.
• Separate and distribute mail; scan accounts payable into system.
• Keep kitchen stocked and reset per approved list and submit to purchasing.

Skills

Communication skills

Outbound calls

Typing

Excel

Education

High School Diploma

Tools

MS Office

Job description

Company Description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Company Description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description

• Be energetic and professional in a large office environment.


• This position will help gather electronic records requests received from clients


• Serve as primary administrative support to Pharmacy Director and management staff


• Provide administrative and clerical support in a variety of areas


• Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed.


• Separate and distribute mail to appropriate personnel. Scan all accounts payable into system


• Keep kitchen stocked and cleaned up – reorder kitchen items from approved list and submit to purchasing department


• Other duties as assigned

Qualifications

• High School Diploma required. Previous experience working in an office environment a plus


• Excellent communication and phone skills with ability to adapt within our diverse customer base


• Be able and comfortable in making a high volume of outbound calls daily


• Proficient in computer and typing skills with the ability to multitask using different programs simultaneously


• Excel knowledge a plus

Additional Information

Starting Wage: 17.17

Max Wage: 20.44

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.