Administrative Assistant

Equus; Irvine (CA); On-site; USD 23,653 - 28,158; Full time

Job summary

Equus Workforce Solutions in Irvine is seeking an administrative assistant to support the Pharmacy Director and management, handling electronic records requests, data entry, mail distribution and a variety of clerical tasks in a busy office environment. You will be responsible for high-volume outbound calls, accurate typing, and proficient use of computer systems.

The company offers starting wage information and emphasizes diversity and equal opportunity in the workplace.

Qualifications

• High School Diploma required; prior office experience is a plus.
• Excellent communication and phone skills for a diverse customer base.
• Ability to make a high volume of outbound calls daily.
• Proficient computer skills and typing ability; multitasking across programs.
• Excel knowledge is a plus.

Responsibilities

• Be energetic and professional in a large office environment.
• Gather electronic records requests from clients.
• Serve as primary administrative support to Pharmacy Director and management staff.
• Enter information into database; type memos, reports, and communications.
• Sort and distribute mail; scan accounts payable into system.

Skills

Communication skills

Phone skills

Outbound calling

Typing speed

Excel

Education

High School Diploma

Tools

Microsoft Office

Database software

Job description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description

• Be energetic and professional in a large office environment.
• This position will help gather electronic records requests received from clients
• Serve as primary administrative support to Pharmacy Director and management staff
• Provide administrative and clerical support in a variety of areas
• Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed.
• Separate and distribute mail to appropriate personnel. Scan all accounts payable into system
• Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department
• Other duties as assigned

Qualifications

• High School Diploma required. Previous experience working in an office environment a plus
• Excellent communication and phone skills with ability to adapt within our diverse customer base
• Be able and comfortable in making a high volume of outbound calls daily
• Proficient in computer and typing skills with the ability to multitask using different programs simultaneously
• Excel knowledge a plus

Additional Information

Starting Wage: 17.17

Max Wage: 20.44

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.