Administrative Assistant

Franciscan Alliance, Inc.; Indianapolis (IN); On-site; USD 35,000 - 52,000; Full time

Job summary

Franciscan Health Indianapolis Orthopedic Hospital is seeking an Administrative Assistant to provide high-level administrative support to a hospital Vice President. The role involves coordinating schedules, travel, and meetings, handling confidential information, and preparing documents for internal and external stakeholders.

The position requires organizing diverse communications, maintaining confidentiality, and acting as a liaison across the hospital and parent organization to ensure

Qualifications

• Associate Degree Preferred.
• High School Diploma/GED Required.
• 5 Years Experience Required.

Responsibilities

• Acts as liaison between the president, senior management, corporate and regional staff, government agencies, and hospital coworkers.
• Prepares and modifies documents including correspondence, reports, drafts, memos, and emails.
• Schedules and coordinates meetings, appointments, and travel arrangements for the office.
• Provides general administrative and clerical support including mailing, scanning, faxing, and copying.
• Researches, prioritizes, and follows-up on incoming issues and concerns addressed to executives.

Skills

Administrative support

Scheduling

Travel arrangements

Confidentiality

Education

Associate Degree Preferred

High School Diploma/GED Required

Tools

MS Office Suite

Job description

Franciscan Health Indianapolis Orthopedic Hospital

10777 Illinois St Carmel, Indiana 46032

The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, supporting the efficient and effective management of department operations. This position deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization and must maintain strict confidentiality of sensitive information. In addition, this position organizes schedules, coordinates, and prepares documents for meetings, prepares specialized, and routine letters and documentation, including legal and financial documents, as well as addressing queries from visitors and stakeholders and making travel arrangements.

WHO WE ARE

Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.

WHAT YOU CAN EXPECT

• Acts as liaison between the president, senior management, corporate and regional staff, government agencies, and hospital coworkers.
• Prepares and modifies documents including correspondence, reports, drafts, memos, and emails.
• Schedules and coordinates meetings, appointments, and travel arrangements for the office.
• Provides general administrative and clerical support including mailing, scanning, faxing, and copying.
• Researches, prioritizes, and follows-up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

QUALIFICATIONS

• Associate Degree Preferred
• High School Diploma/GED Required
• 5 Years Experience Required

TRAVEL IS REQUIRED:

Never or Rarely

EQUAL OPPORTUNITY EMPLOYER

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.

Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.

Franciscan Alliance is committed to equal employment opportunity.

Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on thebenefit section of our career site, jobs.franciscanhealth.org.