Secretary PRN

Franciscan Alliance, Inc.; Lafayette (LA); On-site; USD 21,000 - 30,000; Full time

Job summary

Franciscan Health is seeking a Secretarial I PRN to provide office support in Lafayette, IN. The role involves answering phones, drafting correspondence, managing files, scheduling meetings, and handling confidential information with professionalism.

Ideal candidates will have a High School Diploma or GED, at least 1 year of secretarial experience, and prefer 1 year in healthcare settings. This PRN position requires up to 20% travel and on-site work.

Qualifications

• High School Diploma/GED Required.
• 1 Year Secretarial Experience Required.
• 1 Year Healthcare Experience Preferred.

Responsibilities

• Answers multi-line telephones, directs callers to the appropriate party, and adheres to defined service standards.
• Files documents in accordance with established filing systems in a timely manner.
• Maintains schedule for meeting rooms, arranges equipment/food service, and keeps meeting room supplies adequate.
• Schedules meetings, conferences, calls, and appointments; sends notices and agendas; records RSVPs.
• Monitors status of special events and informs relevant staff.
• Prepares and edits documents including correspondence, reports, drafts, memos and emails.
• Prepares forms for signature (check requisitions, PO, food/service requests, supplier forms, subscriptions, petty cash).
• Maintains confidentiality of sensitive correspondence.
• Tracks information or trends such as physician time logs and medical director fees.

Education

High School Diploma/GED

Job description

YMCA Lafayette

3001 S Creasy Ln Lafayette, Indiana 47905

The Secretary I PRN provides secretarial and general office support to the department and Franciscan Health. This position performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers.

WHO WE ARE

Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.

WHAT YOU CAN EXPECT

• Answers multi-line telephones answering the callers’ questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards.
• Files documents in accordance with established filing systems in a timely manner.
• Maintains schedule for meeting rooms as directed.
  Arranges for equipment and/or food service requests as directed. Maintains adequate supplies in the meeting room.
• Makes arrangements and schedules meetings, conference, conference calls, and appointments. Sends notices, agendas and other prepared materials to appropriate persons. Receives and documents all RSVPs.
• Monitors the status and progress of special events; keeps appropriate personnel apprised of the status of such events.
• Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
• Prepares various forms in preparation for signature, such as check requisitions, purchase orders, food service requests, supply requests, subscriptions, and petty cash vouchers.
• Respects the sensitive nature of correspondence and consistently maintains confidentiality.
• Tracks specific information or trends related to various areas, as required, such as physician time logs and medical director fees.

QUALIFICATIONS

• High School Diploma/GED Required
• 1 Year Secretarial Experience Required
• 1 Year Healthcare Experience Preferred

TRAVEL IS REQUIRED:

Up to 20%

EQUAL OPPORTUNITY EMPLOYER

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.

Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.

Franciscan Alliance is committed to equal employment opportunity.

Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on thebenefit section of our career site, jobs.franciscanhealth.org.