Administrative Assistant

Culbertson Memorial Hospital; Illinois; On-site; USD 23,000 - 32,000; Part time

Job summary

Sarah D. Culbertson Memorial Hospital, a Critical Access facility serving Rushville and surrounding areas, seeks an Administrative Assistant to join the Administration team.

The PRN position offers flexible, as-needed hours and requires strong organizational and communication skills to support leadership and departments. The role emphasizes project coordination, document management, and use of modern office technology including AI tools to improve efficiency.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or clerical experience required.
• Proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Coordinate assigned administrative projects from planning through completion.
• Track timelines, deadlines, action items, and progress.
• Review, format, edit, proofread, and route hospital policies and procedures.
• Prepare and maintain correspondence, reports, presentations, spreadsheets, and meeting materials.
• Utilize approved technology and AI tools to assist with documents.
• Support scheduling, meeting coordination, and internal communications.
• Maintain organized filing systems and document histories.
• Handle data entry and ensure information accuracy.
• Collaborate with hospital leadership and staff on administrative initiatives.
• Provide courteous and professional customer service to internal and external contacts.
• Perform other duties as assigned.

Skills

Strong written and verbal comms

Excellent proofreading and editing

Organizational skills

Time management

Confidentiality handling

Independent & team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Department: Administration
Employment Status: Per Diem (As Needed)
Schedule: Monday through Friday, 8:00 AM - 4:30 PM
Pay Rate: $20.00 per hour

At Sarah D. Culbertson Memorial Hospital, we believe that quality healthcare starts with compassion, collaboration, and community. As a Critical Access Hospital serving Rushville and surrounding areas, our mission is to provide accessible, high-quality care close to home.

Sarah D. Culbertson Memorial Hospital is seeking a professional, organized, and detail-oriented Administrative Assistant to join our Administration team. While many healthcare roles are on the front lines of patient care, administrative support plays a critical role in helping the entire organization operate efficiently and effectively.

We are looking for someone who takes pride in producing high-quality work, enjoys managing projects and documents, values confidentiality, and thrives in a collaborative environment. If you are a strong communicator, enjoy staying organized, and want an opportunity to support important hospital initiatives, we invite you to become part of the Culbertson family.

This PRN position offers flexible, as-needed scheduling based on departmental and project needs and is a great opportunity for someone seeking meaningful work in a professional healthcare environment.

Overview:

The Administrative Assistant provides flexible, project-focused administrative support to hospital leadership and departments. This position coordinates assigned projects, helps organize and update hospital policies and documents, prepares communications and reports, and uses modern office technology including organization-approved artificial intelligence (AI) tools to improve administrative efficiency. This per diem opportunity offers varied, meaningful work supporting a rural hospital and its community. Hours are scheduled based on organizational needs and are not guaranteed.

Primary Responsibilities

• Coordinate assigned administrative projects from initial planning through completion.
• Track project timelines, deadlines, action items, and progress updates.
• Assist with reviewing, formatting, editing, proofreading, and routing hospital policies and procedures.
• Prepare and maintain correspondence, reports, presentations, spreadsheets, meeting materials, and other administrative documents.
• Utilize approved technology and AI tools, when authorized, to assist with document preparation, research summaries, and workflow improvements.
• Support scheduling, meeting coordination, and internal communications.
• Maintain organized electronic and paper filing systems, records, and document histories.
• Perform data entry and ensure accuracy, consistency, and completeness of information.
• Assist with project tracking and follow-up on assigned tasks.
• Maintain confidential employee, patient, financial, and organizational information.
• Collaborate with hospital leadership, department managers, and staff on administrative initiatives.
• Answer questions, provide administrative support, and assist with routine office operations.
• Assist with mail distribution, copying, event preparation, and general office support as needed.
• Provide courteous and professional customer service to internal and external contacts.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Previous administrative, clerical, office support, document production, or related experience required.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent proofreading, editing, and document formatting abilities.
• Exceptional organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently while also collaborating effectively with others.
• Professional demeanor and commitment to excellent customer service.
• Comfortable learning and using new technology and software applications.
• Experience with ChatGPT, Microsoft Copilot, or similar AI tools preferred.
• Healthcare administration, quality improvement, document control, or project coordination experience preferred.

Why Join Sarah D. Culbertson Memorial Hospital?

At Sarah D. Culbertson Memorial Hospital, every team member contributes to our mission of providing exceptional care close to home. As an Administrative Assistant, you will support projects and initiatives that help strengthen our organization and improve the experience of patients, employees, and the communities we serve.

If you are organized, dependable, and looking for an opportunity to make a meaningful impact in a professional healthcare setting, we encourage you to apply.

Join our team and help support the work that keeps quality healthcare moving forward.