Administrative Assistant

CBRE, Government & Defense; Illinois; On-site; USD 39,000 - 44,000; Full time

Job summary

CBRE Government & Defense is seeking an administrative support specialist to help run the department efficiently. You will perform routine tasks, assist with information tracking, and prepare various reports.

The role involves answering correspondence, supporting reception duties, scheduling meetings, and maintaining filing systems with a focus on accuracy and confidentiality. Candidates should have a high school diploma and at least 3 years of related experience.

Qualifications

• High School Diploma or equivalent is required.
• At least 3 years of related work experience.
• Microsoft Certifications are preferred.

Responsibilities

• Provide administrative support to a department and assist management with information gathering.
• Prepare reports detailing administrative information handled by the position.
• Read and respond to correspondence, and handle confidential information when required.

Skills

Typing

Copying

Sorting

Microsoft Office

Filing systems

Education

High School Diploma or equivalent

Microsoft Certifications

Tools

Microsoft Office

Job description

Position provides a wide range of administrative and office support activities to facilitate the efficient operation of the department.

Primary Job Functions

• Supports an organization or department by performing administrative services.
• Assists management with administrative tasks such as tracking and compiling information of interest.
• Prepare various reports detailing the administrative information handled by the position.
• Reads and answers correspondence.
• May handle confidential information.
• Handles requests for information and data.Resolves administrative problems and inquiries.
• Prepares written responses to routine inquiries.
• Schedules and coordinates meetings and appointments; prepares agenda for meeting and prepares schedules.
• Provides reception services, screening telephone calls and visitors as appropriate.
• Opens, sports, and distributes incoming correspondence, including faxes and emails.
• Performs other duties as assigned.

Education, Experience and Certification

• High School Diploma or equivalent
• 3 years of related work experience
• Microsoft Certifications

Knowledge, Skills, and Abilities

• Ability to perform routine administrative tasks such as typing, copying, and sorting, following established standards, formats, and procedures.
• Maintains electronic and hard copy filing system; retrieves documents from filing system.
• Ability to utilize Microsoft Office applications.

CBRE Government and Defense The rate for this position is $29.62. This position may also be eligible for a wide range of benefits based on applicable bargaining unit agreements.

This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. The requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.