Administrative Assistant

CBRE; Richardson (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

CBRE is seeking a Senior Administrative Coordinator to provide essential administrative support to multiple departments, ensuring smooth business operations within the Office Operations function. You will support a client, business function, or individual contributor.

Responsibilities include preparing documents, maintaining filing systems, managing calendars, coordinating travel, handling mass mailings, and generating routine and special reports.

Qualifications

• High School Diploma or GED required with 2-3 years of related experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills; ability to work independently and as part of a team.
• Excellent organizational skills and attention to detail; ability to prioritize tasks.

Responsibilities

• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
• Maintain record-keeping and filing systems.
• Manage calendar and contact database, schedule appointments, and arrange travel or meetings.
• Perform department-specific administrative duties such as research and data updates.
• Prepare expense reports and reconcile receipts for a work group.

Skills

MS Office

Communication (verbal & written)

Attention to detail

Independent work

Time management

Discretion with confidential info

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Admin Sr Coord, you will provide essential administrate support to multiple departments or managers, ensuring smooth business operations. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function, or individual contributor.

As a CBRE Admin Sr Coord, you will provide essential administrate support to multiple departments or managers, ensuring smooth business operations. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function, or individual contributor.

What You’ll Do

• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
• Maintain record-keeping and filing systems.
• Manage calendar and contact database, schedule appointments, complete travel, or conference arrangements, and may arrange meetings and conferences for an assigned work group.
• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Complete expense reports and reconciliation of receipts for a designated work group.
• Oversee opening, sourcing, prioritizing, and disturbing inbound mail. Coordinate services for outbound mail.
• Evaluate and communicate unusual and/or complex content in a concise and logical way.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent.
• May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Assist in the preparation of routine and special reports as required.
• Provide general office support including ordering supplies, managing office equipment, and maintaining a clean and organized workspace.
• Support the coordination of internal and external events, ensuring all logistical aspects are handled efficiently.

What You’ll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Advanced organizational skills with an inquisitive mindset.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Excellent management skills and the ability to prioritize tasks effectively.
• Attention to detail and a high level of accuracy in work.
• Ability to handle confidential information with discretion.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).