Administrative Assistant

Teledyne Technologies Incorporated; Huntsville (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Teledyne Technologies Incorporated is seeking an experienced Administrative Assistant to manage calendars, coordinate travel, prepare correspondence, and support cross-functional teams in a fast-paced, technology-driven environment. The role requires strong organizational skills, high professionalism, and the ability to handle multiple priorities with discretion.

Primary duties include coordinating domestic and international travel, preparing reports, and maintaining filing systems to ensure

Qualifications

• Manages calendars, meetings, and travel arrangements.
• Prepares professional correspondence and reports.
• Coordinates communications between departments and external stakeholders.
• Maintains filing and documentation systems.
• Handles expense reports and invoices with accuracy.

Responsibilities

• Manage calendars, schedules, and meetings; coordinate CONUS and OCONUS travel.
• Prepare routine and advanced documents such as letters, reports, briefings, and internal communications.
• Maintain digital and physical filing systems for accessibility and compliance.
• Screen calls, arrange virtual/in-person meetings, and coordinate travel logistics.
• Support office operations, procurement, and vendor relationships.

Skills

Calendar management

Travel coordination

Communication skills

Document preparation

Vendor coordination

Tools

MS Office

Email and reporting tools

Job description

Be visionary

Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.

We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

Job Description

Job Summary:

Performs a variety of administrative functions in a fast-paced technology-driven environment. Manages calendars, schedules, meetings, coordinates CONUS and OCONUS travel, and serves as a primary point of contact for internal and external stakeholders. Prepares professional correspondence and reports; organizes information; and supports projects through data collection and documentation. Handles multiple priorities and monitors and prepares expense reports and invoices.

Demonstrates strong judgment, initiative, and problem‑solving skills while working under general supervision. Applies substantial knowledge of administrative practices and organizational processes to complete diverse tasks with accuracy and efficiency. A high degree of professionalism, discretion, and adaptability is required.

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Manages incoming communications, including email and physical mail; drafts and prepares outgoing correspondence.
• Prepares routine and advanced documents such as letters, reports, briefings, and internal communications; scans and organizes digital files.
• Maintains both digital and physical filing systems to ensure accuracy, accessibility, and compliance with retention guidelines.
• Screens and directs calls; coordinates virtual and in‑person meetings, including conference calls and video conferences.
• Manages calendars, schedules appointments, and coordinates domestic and international travel arrangements.
• Plans and executes meetings and events, including agenda preparation, logistics, facility reservations, and meeting minutes.
• Welcomes and assists visitors, ensuring professional and positive experience.
• Facilitates communication and workflow between departments, teams, and external partners.
• Conducts research, gathers data, analyzes information, and prepares summaries, reports, and recommendations with moderate guidance.
• Monitors office supply levels, anticipates needs, and manages procurement and vendor relationships.
• Supports office technology and equipment by coordinating maintenance and troubleshooting basic issues.
• Submits, tracks, and follows up on facilities support requests, including maintenance, repairs, workspace needs, and service tickets.
• Coordinates with facilities teams, vendors, and building management to ensure timely resolution of issues and smooth office operations.
• Assists with workspace setup, moves, and general office environment needs as required.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Oral/Written Communication – Communicates clearly and professionally; listens effectively; produces accurate written