Administrative Assistant

enerstaffllc; Houston (TX); Vor Ort; USD 28.000 - 34.000; Vollzeit

Zusammenfassung

Enerstaff LLC is seeking an Administrative Assistant (Temp-to-Hire) in Houston, TX to provide high-level administrative support to the General Manager and leadership team. The role involves managing plant communications, coordinating events, and supporting employee programs while maintaining confidentiality.

Responsibilities include greeting visitors, coordinating interview logistics, managing calendars, and partnering with HR on employee programs and safety initiatives.

Qualifikationen

• 3–5 years of experience in an administrative or executive support role preferred.
• Associate or bachelor’s degree in business administration preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities under pressure.
• Excellent written and verbal communication skills with a high level of attention to detail.

Aufgaben

• Serve as the first point of contact at the administrative office, greeting visitors, managing calls, and supporting interview coordination.
• Coordinate plant events and calendars, including logistics, communication, catering, and vendor management.
• Organize plant visits, meetings, and executive events, including scheduling, PPE coordination, and follow-ups.
• Manage employee programs in partnership with HR (uniforms, safety glasses, lockers, drug testing, etc.).
• Design and coordinate internal communications and employee recognition initiatives.
• Oversee office operations, supplies, cleanliness, and safety inspections.
• Manage facility vendors including cleaning services and locker room operations.
• Perform administrative duties such as mail distribution, supply ordering, document preparation, and bulletin board updates.
• Support special projects and initiatives for the General Manager.

Kenntnisse

3–5 years experience

Administrative

MS Office proficiency

Ausbildung

Associate degree

Bachelor in Business Admin

Tools

Microsoft Office

Jobbeschreibung

Administrative Assistant (Temp-to-Hire)

Location: Houston, TX 77049

Pay: $20-$25/ hour

Hours: 8am-5pm with a weekly meeting at 6am on day a week

POSITION SUMMARY:

This role provides high-level administrative and strategic support to the General Manager and leadership team, serving as a trusted partner in managing plant communications, coordinating events, and supporting employee programs. You will play a key role in ensuring smooth plant operations while exercising strong judgment, professionalism, and confidentiality.

KEY RESPONSIBILITIES:

• Serve as the first point of contact at the administrative office, greeting visitors, managing calls, and supporting interview coordination
• Coordinate plant events and calendars, including logistics, communication, catering, and vendor management
• Organize plant visits, meetings, and executive events, including scheduling, PPE coordination, and follow-ups
• Manage employee programs in partnership with HR (uniforms, safety glasses, lockers, drug testing, etc.)
• Design and coordinate internal communications and employee recognition initiatives
• Oversee office operations, supplies, cleanliness, and safety inspections
• Manage facility vendors including cleaning services and locker room operations
• Perform administrative duties such as mail distribution, supply ordering, document preparation, and bulletin board updates
• Support special projects and initiatives for the General Manager

EXPERIENCE, SKILLS AND KNOWLEDGE

We’re looking for individuals who bring the right mix of experience, mindset, and motivation:

• 3–5 years of experience in an administrative or executive support role preferred
• Associate degree required or bachelor’s degree in business administration preferred
• Strong organizational and time management skills with the ability to manage multiple priorities under pressure
• Excellent written and verbal communication skills with a high level of attention to detail
• Strong interpersonal skills with the ability to build relationships across all levels of the organization
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to anticipate needs, think critically, and provide proactive solutions
• Experience in fast-paced environments with demanding schedules
• High level of discretion and ability to manage confidential information

CRITICAL COMPETENCIES AND CAPABILITIES:

Success in this role is driven by a strong mix of personal ownership, collaboration, and continuous improvement. We value team members who:

• Communicate clearly and constructively
• Collaborate effectively and contribute to team success
• Adapt to change with a positive, proactive mindset
• Take accountability and show initiative in their work
• Demonstrate reliability and pride in performance
• Prioritize safety and act with awareness
• Embrace feedback and use it to grow
• Maintain high attention to detail
• Drive continuous improvement and challenge the status quo
• Support and develop others through shared learning