Administrative Assistant

PDS Tech, Inc.; Houston (TX); On-site; USD 57,859,000 - 74,390,000; Full time

Job summary

PDS Tech Commercial is seeking an Administrative Assistant to support core business operations and digital initiatives. You will maintain information systems, assist with reporting and budgeting, coordinate projects, and collaborate with stakeholders across the organization.

Ideal candidates are organized, detail-oriented, and proficient with Microsoft Office and SharePoint. You will manage multiple priorities in a dynamic environment and contribute to operational excellence and cross-functional

Qualifications

• Strong organizational and time management skills.
• Experience managing multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Experience working with SharePoint or similar collaboration platforms.
• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy.

Responsibilities

• Maintain and update SharePoint sites to ensure information is accurate, current, and accessible.
• Support the development and execution of digital strategy initiatives.
• Help improve communication and information-sharing across teams.
• Partner with subject matter experts to gather, organize, and communicate important business information.
• Coordinate activities across multiple stakeholders and departments.
• Support operational and administrative projects as needed.
• Generate reports and track key business information.
• Manage multiple projects and priorities simultaneously.
• Monitor project progress and assist with meeting deadlines and objectives.
• Prepare and track invoices and expense reports.
• Assist with annual budget compilation and administrative reporting.
• Maintain accurate records and documentation.
• Apply established procedures and best practices to support business operations.
• Exercise sound judgment and attention to detail when handling administrative tasks.
• Identify opportunities to improve workflows and increase efficiency.

Skills

Organizational skills

Multi-tasking

Microsoft Office

Communication

SharePoint

Independent work

Attention to detail

Job description

Drive Business Operations & Digital Collaboration as an Administrative Assistant!

Pay Rate: $23.00/hr

PDS Tech Commercial is seeking a highly organized and detail-oriented Administrative Assistant to support key business operations and digital initiatives. In this role, you'll help maintain critical information systems, support reporting and budgeting activities, coordinate projects, and collaborate with stakeholders across the organization.

If you're a proactive problem-solver who enjoys managing multiple priorities, working with digital tools, and supporting operational excellence, this is a great opportunity to grow your career in a dynamic business environment.

SharePoint & Digital Support

• Maintain and update SharePoint sites to ensure information is accurate, current, and accessible
• Support the development and execution of digital strategy initiatives
• Help improve communication and information-sharing across teams

Collaboration & Communication

• Partner with subject matter experts to gather, organize, and communicate important business information
• Coordinate activities across multiple stakeholders and departments
• Support operational and administrative projects as needed

Reporting & Project Coordination

• Generate reports and track key business information
• Manage multiple projects and priorities simultaneously
• Monitor project progress and assist with meeting deadlines and objectives

Financial & Administrative Support

• Prepare and track invoices and expense reports
• Assist with annual budget compilation and administrative reporting
• Maintain accurate records and documentation

Operational Excellence

• Apply established procedures and best practices to support business operations
• Exercise sound judgment and attention to detail when handling administrative tasks
• Identify opportunities to improve workflows and increase efficiency

Required Qualifications

• Strong organizational and time management skills
• Experience managing multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office applications
• Strong written and verbal communication skills
• Experience working with SharePoint or similar collaboration platforms
• Ability to work independently with minimal supervision
• Strong attention to detail and accuracy

Preferred Qualifications

• Experience supporting digital initiatives or business operations
• Project coordination or administrative support experienceBudget tracking, invoice processing, or expense reporting experience
• Experience creating reports and managing business data
• Familiarity with process improvement initiatives

What Makes You a Great Fit

• Highly organized and detail-oriented
• Comfortable managing multiple projects simultaneously
• Strong communication and stakeholder coordination skills
• Tech-savvy with experience using SharePoint and business applications
• Self-motivated and able to work independently
• Creative problem-solver with a commitment to continuous improvement

Why Join Us?

At PDS Tech Commercial, you'll play an important role in supporting business operations, digital transformation efforts, and cross-functional collaboration.

What You'll Gain

• Competitive pay at $23.00/hr
• Opportunity to work on digital and operational initiatives
• Exposure to project coordination and business operations
• Collaborative and supportive team environment
• Career growth opportunities in administration, operations, and project support
• Meaningful work that helps teams stay connected, informed, and productive

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Pay Details: $23.00 per hour